Coordinator, Business Affairs

This is a Full Time Job

Location: United States - California - Burbank


HBO Max is where storytelling takes center stage and where creatives find a home with the support and resources to do their best work, no matter the genre or format. Whatever the viewer wants to watch is front and center and more of what they crave is easily discovered. It is where our exclusive HBO Max Originals and iconic entertainment brands thrive, with HBO, Warner Bros., DC, Turner Classic Movies, Cartoon Network and more delivering the greatest array of series, movies and specials for audiences of all ages. HBO Max launched in the US in May 2020 and is scheduled to be in an additional 60 markets this year, launching in Latin America in June and followed by upgrades of HBO-branded streaming services in Europe.

The Job

WarnerMedia seeks a Business Affairs Coordinator for the Business Affairs - HBO Max department.

The Daily
• Reviewing and summarizing Business Affairs deal memos and paperwork, as well as creating charts for the identification and tracking of pertinent information, tracking option dates, and notification to department of pertinent dates, etc.
• Maintaining temporary working files for each new project/deal given to the executives
• Maintaining the departmental BA files with relevant documents (signed agreements, comments, e-mails, etc.) from various projects
• Maintaining the chronological file and project binders for both executives
• Ensuring that the appropriate payroll documentation is sent upon closing of a deal with follow-up to ensure payments can be processed
• Sending correspondence on behalf of the executives
• Internal and external document distribution
• Drafting cover letters
• Redlining documents
• Creating and filing expense reports with corresponding receipts
• Answering phones
• Maintenance of daily phone log
• Updating and maintaining contact lists
• Managing schedule and calendar (business lunches, meetings, conference calls, etc.)
• Filing (includes locating files, storage, maintaining a master list of the files, and management of digital files)
• Other administrative office duties and projects, including, but not limited to answering phones for other executives in the department on an ''as needed'' basis

The Essentials
• BA degree preferred
• JD a plus
• Proficiency in Word and Excel required
• Experience with OneNote a plus
• Excellent interpersonal, written and verbal communication skills
• Strong attention to detail and organizational skills
• Sound judgement
• Ability to take initiative and work independently
• Ability to take direction and ask appropriate questions
• Ability to prioritize and multi-task reporting to multiple executives in Business Affairs
• Familiarity with television business a plus

The Perks
• Exclusive WarnerMedia events and advance screenings
• Paid time off every year to volunteer for eligible employees
• Access to well-being tools, resources, and freebies
• Access to in-house learning and development resources
• Part of the WarnerMedia family of powerhouse brands

Warner Media, LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.