Executive/Administrative Assistant

This is a Full Time Job

GREENWICH ENTERTAINMENT is seeking an executive/administrative assistant to provide support to the President as well as the members of our New York staff. This is an entry-level position in both independent film and real estate industries with room for growth.

Responsibilities will include:

- Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, transcribing minutes, and conducting research.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Greeting and assisting visitors.
- Tracking staff vacation/sick days and calling in payroll.
- Screening phone calls and routing callers to the appropriate party.
- Sorting mail.
- Ordering supplies.
- Processing onboarding for new hires.
- Main point of contact for IT issues.
- Main point of contact for Greenwich office building management (cleaning staff, security desk, work orders and requests)
- Ordering supplies for office.
- Coding and filing invoices.
- Generating invoices and sending to the appropriate party, as needed.
- Operating and maintaining various properties in New York City, incl. liasing with tenants and supers, ensuring building permits, inspections, etc are up-to-date, coordinating repairs, construction projects.

Requirements:
- Bachelor's or Associate's Degree in a related field preferred.
- Prior administrative experience.
- Excellent computer skills.
- Attention to detail.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
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