Accounts Payable Specialist

This is a Full Time Job

About the Role

Golden State is looking for a detail-oriented Specialist, Accounts Payable to join our Finance team. In this role, you will ensure the timely, accurate, and efficient processing of all vendor invoices and payments. Additionally, your work will directly support the financial health and operational smoothness of the organization, working collaboratively with both internal teams and external vendors. This role reports to the Manager, Accounts Payable.

This is an exciting opportunity to bring your expertise to an organization that values initiative, accuracy, and professional growth.

This is a full-time position based onsite in San Francisco, CA.

Key Responsibilities
• Accurately receive, verify, and process a high volume of vendor invoices and ensure proper general ledger coding
• Review and validate Purchase Order (PO) coding to ensure expenses are accurately classified prior to payment processing
• Prepare and initiate authorized payments to vendors in a timely manner
• Perform monthly reconciliation of vendor statements and proactively investigate and resolve discrepancies related to invoices, purchase orders, and payment issues
• Maintain and manage the Vendor Master File, ensuring all vendor records (W-9s, banking details, contact information) are accurate, current, and compliant with internal controls
• Review and approve employee expense reports, ensuring adherence to company Travel & Expense (T&E) policies
• Assist with annual 1099 filing preparation and ensure compliance with all accounting policies and procedures
• Serve as a key communicator with vendors and various internal departments to address payment inquiries and maintain smooth financial operations
• Other duties as assigned

Required Experience & Skills
• Bachelor's degree, preferably in Accounting/Business Administration, or equivalent work experience
• Minimum 2 years in an Accounts Payable or general accounting function
• Proficiency in Microsoft Office Suite with advanced skills in Excel for data analysis and reporting
• Experience with AP automation, Enterprise Resource Planning (ERP), and travel & expense (T&E) management software (i.e., Coupa, NetSuite, and/or Concur)
• Strong understanding of AP internal controls, including segregation of duties and proper vendor master data security
• Exceptional attention to detail and data entry skills
• Strong verbal and written communication; excellent time management and organizational skills
• High degree of discretion, integrity, and professionalism when handling sensitive financial information

Want to learn more about who we are and what we value? Visit www.warriors.com/employment

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