Executive Assistant

This is a Full Time Job

POSITION SUMMARY

Based in our Glendale headquarters, Fuse Media is currently seeking an experienced Executive Assistant to support the offices of our CEO and COO. The position will manage the executives' offices day-to-day including communications, travel, calendar, expenses and general administrative support. This role supports the heart of our business and plays a key part in our daily business operations and activities. The ideal candidate is organized, analytical and possesses the strong desire to work behind the scenes to make a significant impact on the overall business and everyone at Fuse Media.

KEY RESPONSIBILITIES
• Proactively coordinate, optimize, manage and organize executives' professional and personal calendars
• Manage direct deliverables with a hands-on approach, including drafting correspondence and acting on behalf of the executive
• Ensure priorities are managed effectively and short/long-term requests are thoroughly completed
• Manage meeting logistics including booking & preparing rooms, creating & preparing necessary materials, organizing catering, providing conference call details, taking notes, & ensuring seamless communications
• Coordinate travel logistics including flight itineraries, hotel reservations, car services, & external meeting plans
• Work with the CEO and COO on Board of Director's meetings and regularly communicate with members of the Senior Leadership team
• Manage & submit monthly expense reimbursement reports
• Create presentations & meeting materials as requested
• Execute day-to-day administrative tasks including placing conference calls, lunch orders, arranging deliveries, updating contacts and some personal affairs
• Administratively support other departments of Fuse Media as needed

QUALIFICATIONS
• 5 years' experience providing executive administrative support at the C-suite level
• Undergraduate Degree (or a High School Diploma/GED and a minimum of 5 years of executive assistant experience)
• Excellent time management skills and a positive, energetic & collaborative team player
• Highly organized & solutions oriented self-starter
• Ability to handle multiple priorities at once while maintaining composure
• Ability to work a varied schedule as needed, including occasional weekends & holidays
• Demonstrated strong verbal & written communication skills to effectively communicate and collaborate with a diverse range of people and job functions
• Professional poise and maturity
• Proficiency in Microsoft Office Suite, Outlook, Google Docs, Slack, Keynote, & various social media platforms

Fuse Media is an independently owned multi-platform media company reflecting the wide-ranging tastes and attitudes of the fast-growing, Latino and multicultural 18-34 audience. The company's media brands include the Fuse and FM linear and video-on-demand (VOD) channels; Fuse.TV online and mobile websites; the Fuse TV mobile and over-the-top (OTT) apps; a podcast network; several branded social media channels; and live events. Fuse network is currently available in approximately 70 million households and FM reaches over 43 million households.

To Reflect Today, The World We Want To Create Tomorrow