Assistant To SVP Of Production

This is a Full Time Job

ASSISTANT TO SVP OF PRODUCTION

Job Description
This is an assistant position in a creative, fun, fast-paced Production Division within a larger creative agency. Your main duty is to help the SVP of Production be prepared, organized, and ready for anything. We're constantly working on a ton of different projects - TV, digital, social, etc. so we are looking for a rockstar assistant to help it all come together.

Duties/Responsibilities
• Provide administrative and creative support for the SVP of Production Division. This includes: prepping her for meetings, pulling bios/background research together, light copyediting, note-taking, email drafting, etc.
• Calendar and phone management; including setting (and re-setting) meetings, tracking meetings to-be-set, keeping a phone sheet, rolling calls, preparing itineraries, and ultimately keeping the SVP prepared, on time, and on schedule.
• Thinking ahead to anticipate the SVP and the department's needs
• Contributing to and assisting in creative projects, including deck-making, research and brainstorming.

Experience At least one year of desk experience at a production company, talent agency, management company, or entertainment-adjacent company. Please do not apply if you have zero experience rolling calls on a busy desk.

Skills
• Knowledgeable and interested in TV, digital/branded content, social media and social media influencers.
• Proven ability to work well under pressure with tight deadlines.
• An ability to interact professionally with producers, talent, agents, executives, other assistants, and various business connections.
• Detailed note taker with an ability to write up agendas, meeting recaps, and draft professional emails.
• Outstanding organization capabilities. You should love making spreadsheets and grids and be able to create new systems when needed. You can figure out where a piece of material is for a project in a moment's notice.
• An ability to conduct internet research - in both quality of findings and presentation of that information.
• Demonstrable experience working with GSuite (Sheets, Slides, Docs, etc), Microsoft Office, Mac, and Outlook.

Qualities &

Characteristics

• A proactive attitude with the ability to take initiative and see things through to completion.
• An enthusiasm for various forms of content (Film, TV, digital, etc).
• A team-player who loves working in a fast-paced, collaborative environment.