Assistant to SVP of Production
Full Picture Productions
West Hollywood, CAThis was removed by the employer on 6/27/2019 7:29:00 AM PST
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Full Time Job
Job Description
This is an assistant position in a creative, fun, fast-paced Production Division within a larger creative agency. Your main duty is to help the SVP of Production be prepared, organized, and ready for anything. We're constantly working on a ton of different projects - TV, digital, social, etc. so we are looking for a rockstar assistant to help it all come together.
Duties/Responsibilities
-Provide administrative and creative support for SVP of Production Division. This includes: prepping her for meetings, light copyediting, note-taking, email drafting, internet research, etc.
-Calendar and phone management; including setting (and re-setting) meetings, tracking meetings to-be-set, keeping a phone sheet, rolling calls, preparing itineraries, and ultimately keeping the SVP prepared, on time, and on schedule.
-Tracking industry news and trends for the department, and organizing this information into a daily email.
-Thinking ahead to anticipate the SVP and the department's needs
-Contributing to and assisting in creative projects, including deck-making and brainstorming.
Experience
At least one year of desk experience at a production company, talent agency, management company, or entertainment-adjacent company.
Skills
-Knowledgeable and interested in TV, digital/branded content, social media and social media influencers.
-Proven ability to work well under pressure with tight deadlines.
-An ability to interact professionally with producers, talent, agents, executives, other assistants, and various business connections.
-Detailed note taker with an ability to write up agendas, meeting recaps, and draft professional emails.
-Outstanding organization capabilities. You should love making spreadsheets and grids and be able to create new systems when needed.
-An ability to conduct internet research - in both quality of findings and presentation of that information.
-Demonstrable experience working with Dropbox, Google Drive/Docs, Microsoft Office, Mac, and Outlook.
Qualities & Characteristics
-A proactive attitude with the ability to take initiative and see things through to completion.
-An enthusiasm for various forms of content (Film, TV, digital, etc).
-A team-player who loves working in a fast-paced, collaborative environment.