Human Resources Assistant

This is a Full Time Job

The Human Resources department is looking for a Human Ressources Assistant to join their team and cover the Montreal and USA locations.

Montreal Responsibilities:
• Data entry, updating and validation in various systems (HRIS account creation and data updating, Group Insurance and Virtual Clinic subscriptions)
• Assist with the coordination of onboarding new starters (contracts and other new starter documents)
• Monthly and Quarterly HR Data Reporting and Auditing (Employee information in HRIS,
• Benefits Enrollment, Immigration Data, Headcount)
• Manage HR communications for statutory holidays and other reminders
• Managing employee requests for confirmation letters and answer external employment verification requests
• Work on ad hoc analytics (French Classes Utilization, Onboarding Experience, etc.)
• Assist the HR team with specific local projects
• Any other tasks related to the position

USA Responsibilities:
• Send OT timesheets to crewing for approvals
• Ownership of LA and NY staff reviews (appraisals)
• Setting and changing calendar schedules for meetings
• Collecting feedback by using Tableau platform for list

• Follow up to ensure enough feedback has been received before review
• Sending self-assessments to employees

• Follow up to ensure forms are submitted before the review date
• Update Annual Review US Schedule mastersheet when forms are completed,
including updating review dates
• Keep supervisors informed of review expectations
• Organization and filing creation of review
• Ad hoc HR data entry-related tasks, such as Anti-Harassment training platform administration.
• Bilingualism (spoken and written French and English) is a requirement
• HR or administrative experience an asset
• Strong sense of ethics and respect of confidentiality
• Detail oriented, proactivity, good capacity to concentrate and work autonomously
• Strong sense of customer service
• Knowledge of Office is necessary
• Knowledge of Google Suite is an asset
• Studies in human resources, industrial relations or work experience in an HR department
• Experience with an HRIS (Hi Bob) is also an asset

Accessibility Statement

Our Montreal studio has universal access, with step-free entry, accessible toilets, and quiet spaces available. We are committed to providing an inclusive workplace for everyone and continue to improve accessibility to ensure all employees feel supported.