Travel Coordinator (Production & Publicity)
Fox
Remote, USThis is a Full Time Job
Travel Coordinator (Production & Publicity)
The Travel Coordinator manages end-to-end travel and logistics for television production and publicity campaigns. This role is responsible for the seamless movement of talent, crew, and executives, overseeing everything from high-touch VIP air travel to large-scale hotel blocks and strategic vendor negotiations.
A SNAPSHOT OF YOUR RESPONSIBILITIES
• Book and manage complex air travel, with a heavy emphasis on domestic and international First/Business Class. Handle frequent exchanges, schedule changes, and specialized VIP services, including airport meet-and-greets
• Source, negotiate, and secure hotel room blocks for production and crew stays. Manage contract concessions and prepay stays using virtual payment tools (e.g., Conferma)
• Partner with Heads of Production and Publicity Directors to align travel strategy with production schedules, press timelines, and tax-incentivized filming locations
• Coordinate closely with Talent Relations for high-profile activations, including premieres, upfronts, and special events
• Coordinate ground logistics for individual talent and large-scale crew movements, ensuring reliability across various markets
• Maintain and leverage relationships with key hotel partners, airlines, and transportation providers to ensure premium service levels
• Utilize GDS (Sabre Red 360), Online Booking Tools (Deem), and project management software (Smartsheet) to execute and track all travel activities
• Manage and track travel spend across productions, including detailed reporting, reconciliation, and budget awareness
• Oversee account setup for each production
• Ensure all bookings, payments, and account access are documented and aligned with internal approval workflows
• Support internal data management processes to track usage and overall spend across multiple simultaneous projects
WHAT YOU WILL NEED
• 5+ years of Entertainment / Production travel experience requited in high volume environment
• Strong SABRE GDS skills, as well as working knowledge of Word, Excel, and Outlook
• Proven communications and customer service skills in an intense, faced paced environment
NICE TO HAVE BUT NOT A DEALBREAKER
• Experience with group travel
Salary/Benefits
$21.25 - $32.22 /hour USD
Final offer amount dependent on education, skills, experience, and location
Benefits
• Medical, dental, and vision insurance
• 401(k)
• Paid time off
Additional Information
Fox Corporation is a global media company that creates and distributes content across various platforms, including television, film, and digital. Under the FOX banner, it operates some of the world's leading brands, such as FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations, and Tubi Media Group. The company is dedicated to empowering a diverse range of creators to develop culturally significant content while focusing on operational expertise and strategic thinking. Fox's mission is to inform, entertain, and inspire audiences around the world.
