Facilities Clerk

This is a Full Time Job

The Fox Studio Lot in Los Angeles is looking for a Facilities - Clerk B to provide clerical and operational support for the Electrical and AC departments. The Facilities - Clerk B will manage timekeeping, labor distribution, vendor coordination, invoicing, and daily administrative needs across active studio operations.

A SNAPSHOT OF YOUR RESPONSIBILITIES
Timekeeping and Labor Administration
• Administer FoxTime timekeeping, labor distribution codes, and vacation requests
• Coordinate with Payroll to ensure accurate labor charges
• Review crew time and job charge codes before FoxTime entry
• Maintain the Daily Charge Sheet Matrix records for the assigned departments
• Prepare weekly payroll reports for assigned departments

Financial and Purchasing Support
• Organize and reconcile AmEx receipts with monthly statements
• Follow up with vendors, Finance, and internal teams on discrepancies
• Prepare Capital Project Requests in Workday
• Assist with vendor onboarding in Graphite
• Verify, code, and submit vendor invoices in Coupa
• Maintain and update expense-tracking spreadsheets as directed by the Director, Plant Management.

Operational and Administrative Support
• Serve as backup clerk for Maintenance, Labor, and Paint departments
• Answer and route calls as needed
• Coordinate vendor deliveries and site visits
• Initiate drive-on passes
• Communicate with trades and staff via two-way radio
• Coordinate job site access with Security
• Obtain and confirm job charge codes with requesting departments and Finance.
• Contact and schedule elevator maintenance vendors for service calls and communicate with appropriate parties
• Support Director, Plant Management, with elevator inspection and repair records
• Create service tickets through Studio Resources
• Assist departments with service ticket closeout, as needed
• Manage office supplies and general office needs
• Pick up and deliver operational paperwork, file and organize departmental records

WHAT YOU WILL NEED
• 2+ years of experience supporting large campus, multi-tenant, or studio operations
• Exceptional interpersonal, verbal, and written communication skills
• Ability to provide excellent customer service and swift resolution to questions and concerns
• Ability to resolve conflicts professionally under pressure
• Ability to cross-train across job functions
• Ability to stand, walk, and sit as required
• Able to address and communicate unforeseen situations, unplanned events, or requests, and last-minute changes with grace and professionalism
• Excellent computer skills and proficiency with Outlook, Word, Excel, and Adobe
• Resourceful and solutions-oriented with a high level of organizational skills
• Self-directed and autonomous in performing duties
• Dependable/reliable with an excellent attendance record
• Maintain confidentiality of company and customer information, data, and materials
• Adhere to all departmental and company safety and security policies and procedures
• Availability for overtime with short notice

NICE TO HAVE BUT NOT A DEALBREAKER
• Experience handling multiple priorities in fast-paced environments
• Ability to read and interpret plans and diagrams