Executive Assistant

Full Time Job
We are looking for an Executive Assistant in Los Angeles to join our Fox Entertainment team to support a high-level executive within the brand. We're looking for someone who has over 2 years of experience working for a high-level executive in the TV or entertainment industry. As the Executive Assistant, you are organized, able to identify priorities, have a flexible mindset, are an effective communicator, and can handle confidential information with discretion in a fast-paced environment.

A SNAPSHOT OF RESPONSIBILITIES
• Greet guests, answer and roll calls, schedule a heavy calendar, coordinate and maintain appointments/meetings, maintain files, book travel arrangements/reservations, and coordinate all other special projects
• Act as liaison with other internal departments and external contacts to execute assignments and represent the President in a professional and efficient manner
• Keep current on Company projects, events, and issues and provide updates to your supervisor
• Provide personal assistance on various projects and activities
• Coordinate travel arrangements (domestic and international) and other administrative duties (i.e. processing travel and expense reports, filing, etc.)
• Serve as back-up to other administrative assistants when necessary
• Support executives who are based on the east coast
• Assist with departmental projects and events as needed

WHAT YOU WILL NEED
• 2+ years of experience as an Executive Assistant
• Previous entertainment agency or production experience
• Team-player who operates in a fast-paced setting
• Understanding of how to prioritize and respond accordingly to changing business needs
• Excellent communication and follow-up skills
• Ability to multi-task
• Proficiency in Microsoft Office Suite, Outlook, Advanced Excel, Powerpoint, and Keynote
• Able to organize and establish administrative procedures independently, draft correspondence and reports, and work under pressure
• Ability to handle confidential information and interact with high-level executives
• Office coverage requires extended work hours – must be available to work overtime

NICE TO HAVE, BUT NOT A DEALBREAKER
• Bachelor's degree

#EntryLevel #EarlyCareer

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