Executive Assistant to SVP of Sales

This is a Full Time Job

ABOUT THE ROLE

Red Seat Ventures is seeking a highly organized, proactive Executive Assistant to support the SVP of Sales and broader sales leadership team. This role is heavily focused on complex calendar management, cross-functional coordination, and team operations support in a fast-paced, evolving environment.

The ideal candidate thrives on keeping executives and teams organized, anticipates scheduling conflicts before they arise, and ensures seamless execution of meetings and team-wide initiatives - including quarterly town halls.

KEY RESPONSIBILITIES

Executive & Team calendar management
• Manage and maintain high-volume calendars for the SVP and select team members
• Coordinate internal and external meetings across multiple time zones and business units
• Proactively prioritize scheduling requests and resolve conflicts with sound judgment
• Prepare meeting materials, agendas, and logistics to ensure leaders are fully prepared
• Track key deadlines, recurring meetings, and follow-ups to keep priorities on track

Team & Department Coordination
• Support planning and execution of quarterly town halls, including scheduling, logistics, materials coordination, and cross-functional communication
• Assist with department-wide meetings, offsites, and team events
• Partner cross-functionally with Finance, HR, and Operations as needed
• Maintain organized records, shared documents, and team resources

Travel & Expense Support
• Coordinate occasional domestic travel arrangements as needed
• Prepare, submit, and reconcile expense reports in a timely and accurate manner
• Ensure compliance with company travel and expense policies

Administrative Support
• Draft correspondence and assist with presentations and documentation
• Support ad hoc projects and operational initiatives as assigned
• Maintain discretion and professionalism when handling sensitive information
• Assist with office & workplace operations on occasion
• Support and train employees on Fox operational processes as needed

Qualifications & Experience
• 5+ years of administrative experience supporting executive leaders
• Strong experience managing complex, high-volume executive calendars
• Exceptional organizational skills with the ability to anticipate needs and prioritize effectively
• Strong attention to detail and follow-through
• Excellent communication skills and professionalism across all levels of the organization
• Proven ability to handle confidential information with discretion
• Experience supporting team-wide meetings or internal events (town halls, offsites, etc.) preferred

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