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Assistant, Executive Offices
Fox
Los Angeles, CA
Uh oh, this posting was removed on 7/13/2015 9:06:00 AM PST
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Assistant, Executive Offices (Digital Advertising)
true[X] is seeking an Executive Assistant to provide primary administrative support for the Chief Operating Officer and Chief Product Officer (referred to throughout this document as COO & CPO), as well as general support for other persons who report directly to these executives. General duties include but are not limited to coordinating travel arrangements, expense reports including the corporate American Express accounts (or other credit card used for business purposes), correspondence generation, record keeping, file maintenance, phone and calendar support, and general administrative tasks as assigned.
Responsibilities
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for the department.
• Manages the schedules for the COO & CPO, operating as the primary liaison for those seeking to schedule meetings, travel and participation by these executives.
• Processes and codes all billing and invoices received by COO & CPO and the department. In addition, follows up with finance for certain billing issues.
• Makes travel arrangements for COO & CPO and others as necessary.
• Files expense reports, tracks reimbursements and in the case of the COO & CPO, manages the corporate American Express account or other credit card used for business purposes.
• Organizes and prioritizes a large volume of information and calls.
• Opens mail for the COO & CPO and executive level employees, drafts written responses or replies by phone or email when necessary, responds to regularly occurring request for information, answers phone for COO & CPO and department when appropriate, takes messages or fields/answers all routine and non-routine questions, works in cooperation with other divisional administrative assistants to cover phones.
• Establishes, develops, maintains, and updates filing system for the COO & CPO and the department.
• Retrieves information from files when needed.
• Performs desktop publishing (creating and developing visual presentations) for the EVP, including typing and designing general correspondences, memos, charts, graphs, etc.
Qualifications:
• High School diploma or equivalent.
• A minimum of 4 years supporting a high level executive in a fast pace environment (with increasing levels of responsibility).
• Must have strong verbal and written communication skills, and the aptitude to communicate with all levels of management.
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required. Able to work on a Mac based PC.
• The ability to work independently and be resourceful is necessary.
• The model candidate must be comfortable working in a fast-paced environment while multitasking with attention to detail, accuracy and excellent follow up.
Division Description
true[X], the leading video engagement advertising platform, delivers effective advertising for on-demand, interactive media. true[X] believes that ads should be enabling rather than interruptive, and have built the definitive engagement advertising system around our core product of true[ATTENTION], which delivers on the promise of ''zero waste'' advertising and quality engagement at scale.
true[X] provides the best advertising experience for consumers, the best monetization for premium publishers and the best return for brand advertisers. Put simply, we have created the commercial break for interactive media.
Originally founded in 2007 and recently acquired by 21st Century Fox, true[X] is headquartered in Los Angeles and New York, with offices in Chicago, Seattle, Atlanta, and Detroit. For more information, visit www.truex.com, or follow us on Twitter @truex.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Assistant, Executive Offices jobs in Los Angeles-CA
Assistant, Executive Offices (Digital Advertising)
true[X] is seeking an Executive Assistant to provide primary administrative support for the Chief Operating Officer and Chief Product Officer (referred to throughout this document as COO & CPO), as well as general support for other persons who report directly to these executives. General duties include but are not limited to coordinating travel arrangements, expense reports including the corporate American Express accounts (or other credit card used for business purposes), correspondence generation, record keeping, file maintenance, phone and calendar support, and general administrative tasks as assigned.
Responsibilities
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for the department.
• Manages the schedules for the COO & CPO, operating as the primary liaison for those seeking to schedule meetings, travel and participation by these executives.
• Processes and codes all billing and invoices received by COO & CPO and the department. In addition, follows up with finance for certain billing issues.
• Makes travel arrangements for COO & CPO and others as necessary.
• Files expense reports, tracks reimbursements and in the case of the COO & CPO, manages the corporate American Express account or other credit card used for business purposes.
• Organizes and prioritizes a large volume of information and calls.
• Opens mail for the COO & CPO and executive level employees, drafts written responses or replies by phone or email when necessary, responds to regularly occurring request for information, answers phone for COO & CPO and department when appropriate, takes messages or fields/answers all routine and non-routine questions, works in cooperation with other divisional administrative assistants to cover phones.
• Establishes, develops, maintains, and updates filing system for the COO & CPO and the department.
• Retrieves information from files when needed.
• Performs desktop publishing (creating and developing visual presentations) for the EVP, including typing and designing general correspondences, memos, charts, graphs, etc.
Qualifications:
• High School diploma or equivalent.
• A minimum of 4 years supporting a high level executive in a fast pace environment (with increasing levels of responsibility).
• Must have strong verbal and written communication skills, and the aptitude to communicate with all levels of management.
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required. Able to work on a Mac based PC.
• The ability to work independently and be resourceful is necessary.
• The model candidate must be comfortable working in a fast-paced environment while multitasking with attention to detail, accuracy and excellent follow up.
Division Description
true[X], the leading video engagement advertising platform, delivers effective advertising for on-demand, interactive media. true[X] believes that ads should be enabling rather than interruptive, and have built the definitive engagement advertising system around our core product of true[ATTENTION], which delivers on the promise of ''zero waste'' advertising and quality engagement at scale.
true[X] provides the best advertising experience for consumers, the best monetization for premium publishers and the best return for brand advertisers. Put simply, we have created the commercial break for interactive media.
Originally founded in 2007 and recently acquired by 21st Century Fox, true[X] is headquartered in Los Angeles and New York, with offices in Chicago, Seattle, Atlanta, and Detroit. For more information, visit www.truex.com, or follow us on Twitter @truex.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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