Administrative Assistant

This is a Full Time Job

FOX Corporate Office is seeking an Administrative Assistant to provide day-to-day support across facilities, vendor management, and departmental projects. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

A SNAPSHOT OF YOUR RESPONSIBILITIES
• Provide administrative support to multiple executives, including calendar management and travel arrangements
• Register visitors and vendors into building systems
• Submit and track facilities work orders; liaise with building management
• Coordinate guest office and conference room reservations
• Organize colleague schedules for in-person and Zoom meetings
• Submit ID badge access requests through the Security ID office
• Maintain departmental files in Box
• Liaise with vendors (cleaners, painters, electricians, plumbers) for project updates
• Assist with new vendor onboarding and submit invoices for payment
• Finalize monthly Conference Center usage back-billing with Finance
• Distribute weekly food and beverage outlet menus, process weekly Fitness Center reports
• Support departmental projects and events
• Manage Seamless account and process monthly invoices
• Track ongoing projects, ensuring follow-up on outstanding needs

WHAT YOU WILL NEED
• 2+ years of administrative or office support experience
• Strong organizational skills and ability to prioritize
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite, Box, Zoom, and similar tools
• Detail-oriented, proactive, and comfortable handling multiple project

NICE TO HAVE BUT NOT A DEALBREAKER
• Bachelor's degree
• Experience coordinating with vendors, facilities, or building management