Executive Assistant
Fox Networks Group
Los Angeles, CAThis was removed by the employer on 9/7/2018 12:05:00 AM PST
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Full Time Job
The media industry is going through a period of immense consumer driven change as OTT and digital access to television increases. The Fox Digital Consumer Group (DCG) is a new strategic business unit within Fox Networks Group (FNG). The group's focus is developing TV and long-form video-centric products bringing Fox's content to more consumers OTT. First, it will be bringing together and furthering the innovation of Fox's existing TV Everywhere products including FX Now, Fox Now, Nat Geo TV and Fox Sports Go. Next, it will be working to develop and bring to market direct to consumer propositions.
The Executive Assistant will assist and support SVPs and VPs in the Strategy, Commercial & Marketing team.
Responsibilities
• Represents the executive leadership team by welcoming visitors, arranging meetings, answering correspondence, and handling incoming calls
• Serves as a liaison between internal departments and the executives in coordination of meetings and logistics
• Handles domestic and international travel arrangements, creates and provides travel itineraries, and prepares meeting agendas
• Processes expense reports, maintains knowledge of the current expense report policies, and communicates with the Travel & Expense department on any discrepancies or issues
• Manages calendars, which include a high volume of meetings and heavy coordination with all corresponding logistics (scheduling, catering, preparation of meeting materials, etc.) for executives
• Manages conference room booking calendars and Outlook distribution groups
• Completes projects and special assignments by establishing objectives, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
• Manages executive projects while prioritizing conflicting needs and changing deadlines
• Responsible for new employee on-boarding
• Organizes team meetings, volunteer activities, and employee morale events
• Disseminates important and timely company and department information
• Performs as the Office Manager for office space including ordering office supplies, keeping kitchen stocked and liaising with building management
• Processes facilities requests for furniture and office set-up
• Processes guest and vendor parking and building passes
• Oversees incoming and outgoing all mail/messenger/overnight packages and correspondence
• Acts as a point of contact for IT, including resolving technical and computer issues for individuals and for department-owned machines, ordering hardware/software for any new or existing employees, ordering corporate cell phones
• Handles all situations with discretion, diplomacy, urgency and poise
Qualifications
• 2-3 years in an Executive Assistant or similar role, preferably in the media, digital technology, or entertainment area
• Bachelor's degree preferred
• Experience supporting multiple executives consecutively is preferred
• Superior grammar, editing, and proofing skills
• Strong verbal and written communication skills appropriate for interaction with executive leadership, internal stakeholders, and external vendors and partners
• Diplomacy, ability to work within a team, maturity, strong organizational and follow-through skills, able to handle sensitive and confidential materials in a professional manner
• Effective management of multiple tasks simultaneously and under time pressure
• Self-motivated, flexible, remains calm under pressure
• Advanced computer literacy, especially with Microsoft Office (Word, Excel, PowerPoint)
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.