Executive Assistant to CEO

This is a Full Time Job

The Executive Assistant is a unique role that requires the ability to partner closely with the CEO's primary Executive Assistant while providing hands-on administrative and logistical support. Responsibilities include coordinating daily logistics, managing time-sensitive requests, assisting with appointments and travel, running errands, and supporting a variety of business and occasional personal needs.

A high level of professionalism, confidentiality, and judgment is required, as is the ability to balance changing demands, navigate a dynamic schedule, and deliver under pressure. This role requires exceptional interpersonal skills, a high level of energy, flexibility, and a proactive approach to ensuring day-to-day matters are handled efficiently and with care.

A SNAPSHOT OF YOUR RESPONSIBILITIES
• Provide administrative and logistical support to the CEO, including coordinating appointments, preparing materials, greeting guests, and assisting with general office needs
• Partner closely with the primary Executive Assistant to coordinate daily priorities, manage requests, and ensure seamless executive support
• Assist with scheduling, meeting preparation, travel arrangements, and other day-to-day coordination as needed
• Assist with incoming calls, messages, mail, and office communications in coordination with the primary Executive Assistant
• Assist with expense reporting, tracking receipts, and other administrative processes
• Assist with planning, coordinating, and setting up meetings and special events
• Run errands, coordinate pickups and deliveries, and assist with occasional personal requests as directed
• Drive to various locations throughout the Los Angeles area to support business needs and complete time-sensitive tasks
• Respond to last-minute requests and changing priorities with flexibility, urgency, and sound judgment
• Coordinate with internal teams, external vendors, and service providers to ensure requests are completed accurately and efficiently
• Conduct online research and assist with special projects as needed
• Manage and restock office supplies and help maintain an organized, efficient work environment

WHAT YOU WILL NEED
• Strong organizational skills and the ability to manage competing priorities in a fast-paced environment
• Strong oral and written communication skills
• Proactive, resourceful, and solutions-oriented approach with a willingness to take initiative
• Ability to handle confidential information and interact professionally with senior executives and external contacts
• Ability to work independently while collaborating effectively with the primary Executive Assistant and other team members
• Excellent judgment, attention to detail, and ability to anticipate needs
• Flexibility to work overtime, evenings, and weekends as needed
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Comfort using technology and mobile tools to coordinate logistics and communicate effectively
• Valid driver's license and current vehicle insurance

NICE TO HAVE BUT NOT A DEALBREAKER
• Bachelor's degree or equivalent experience
• Experience supporting senior executives in entertainment, media, or a similarly fast-paced industry
• Familiarity with the Los Angeles area and ability to navigate efficiently between locations