Executive Assistant, Office Of The CEO

This is a Full Time Job

Executive Assistant, Office Of The CEO - Marvista Entertainment

MarVista Entertainment, a FOX Entertainment Company, is a leading global entertainment studio, producing and distributing a variety of content across the world. With a library showcasing nearly 2,500 hours of content, and with an average of 80 new movies per year added to the company's development and distribution pipeline, MarVista is one of the largest suppliers of movies to the worldwide marketplace. MarVista has an expansive distribution footprint spanning more than 125 global territories and is a preeminent programming partner to major streamers and media companies, including Netflix, Hulu, Discovery+, Tubi, Disney Networks, Amazon Prime, WarnerMedia, Lifetime, Hallmark Channel, NBC Universal, OWN, Nickelodeon, BET, and other Viacom Networks, as well as key international platforms.

We are looking for an Executive Assistant to join the MarVista Entertainment team. As the Executive Assistant, you will be responsible for maintaining the office space as well as providing support to the CEO of Fox Entertainment Global and MarVista Entertainment. This individual is organized, able to identify priorities, has a flexible mindset, is an effective communicator, and handles confidential information with discretion in a fast-paced environment.

A SNAPSHOT OF YOUR RESPONSIBILITIES
• Answer phones, route calls, take messages, and maintain detailed phone logs for the CEO
• Schedule and coordinate meetings and appointments for the CEO, as well as greet guests in person on arrival to our Plaza offices
• Accurately prepare and process expense reports for the CEO
• Manage and schedule CEO's domestic and international travel
• Create presentations and documents using PowerPoint, Excel & Microsoft Word
• Act as liaison with other internal departments and external contacts to execute assignments and represent the Office of the CEO in a professional and efficient manner
• Keep current on company projects, events, and issues and provide updates to the supervisor
• Serves as backup to other Executive Assistants when necessary
• Assist with departmental projects and events as needed
• Maintain office in good standing, including reception area, conference rooms, and collaborative workspaces, which includes ordering supplies, restocking, and taking maintenance requests
• Provide personal assistance on various projects and activities
• Other duties as assigned by the supervisor

COMPETENCIES
• Entrepreneurship: Resilient and forward-thinking when faced with changing priorities and unforeseen challenges. Proactively utilizes appropriate sources of information to seek solutions in making decisions and/or taking action in alignment with organizational goals & initiatives
• Collaboration: Collaborates respectfully and willingly as a team player to achieve goals. Listens effectively and considers alternate points of view and unique challenges of others. Embraces and demonstrates the organization's commitment to a workplace that values civility and inclusion
• Truthfulness: Honors commitments, accepts responsibility for the results of their actions (both successes and mistakes), and learns from them. Effectively provides and receives constructive feedback to resolve issues. Is honest, speaks up when they foresee a problem and/or need help
• Professionalism: Accountable for their words and actions. Actively listens to colleagues and assumes the most respectful interpretation. Acts consistently and ethically in doing their work. Knows when information is appropriate to share. Is respectful to internal and external parties; is aware that they represent the company at all times
• Gratitude & Passion: Demonstrates gratitude and humility; expresses appreciation for opportunities to learn, improve, make an impact, and develop professionally. Asks thought-provoking questions that generate creativity & innovation in alignment with organizational goals & initiatives. Demonstrates enthusiasm and knowledge of company goals. Brings forth ideas and creative solutions that spark curiosity and contributions to the team's goals and initiatives

WHAT YOU WILL NEED
• Bachelor's degree in a related field
• Team player who operates in a fast-paced setting
• Understanding of how to prioritize and respond accordingly to changing business needs
• Excellent verbal & written communication and follow-up skills
• Proficiency in Microsoft Office Suite, Outlook, Advanced Excel, PowerPoint, and Keynote
• Professional and friendly demeanor
• Demonstrated self-starter with the ability to organize and establish administrative procedures independently, draft correspondence and reports, and work under pressure
• Ability to handle confidential information and interact with high-level executives
• Office coverage requires extended work hours – must be available to work overtime

NICE TO HAVE BUT NOT A DEALBREAKER
• 3+ years of Executive Assistant experience
• Spanish speaking or strong written communication

At FOX, we foster a culture and environment where everyone feels welcome and can thrive. We are deeply committed to diversity, equity, and inclusion, including attracting, retaining, and promoting diverse talent across our company. We live in a diverse world, with different ideas and different perspectives that come together to spark new ideas and make great things happen. That means reflecting the diversity of the world around us is critical to our company's success. We ensure that our viewers, communities and employees feel heard, represented, and celebrated both on screen and off.

Click here to learn more about the diverse communities of people behind our brands.

Pursuant to state and local pay disclosure requirements, the pay range for this role, with final offer amount dependent on education, skills, experience, and location is: $20.00-26.00 per hour for California. This role is also eligible for an annual discretionary bonus, various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.
View more detail about FOX Benefits.