Administrative Assistant

This is a Full Time Job

FOX's Corporate Office is seeking an Administrative Assistant to provide day-to-day support across facilities, vendor management, and departmental projects. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

A SNAPSHOT OF YOUR RESPONSIBILITIES
• Provide administrative support to multiple executives, including calendar management and travel arrangements.
• Register visitors and vendors into building systems.
• Submit and track facilities work orders; liaise with building management.
• Coordinate guest office and conference room reservations.
• Organize colleague schedules for in-person and Zoom meetings.
• Submit ID badge access requests through the Security ID office.
• Maintain departmental files in Box.
• Liaise with vendors (cleaners, painters, electricians, plumbers) for project updates.
• Assist with new vendor onboarding and submit invoices for payment.
• Finalize monthly Conference Center usage back-billing with Finance.
• Distribute weekly food and beverage outlet menus, process weekly Fitness Center reports.
• Support departmental projects and events
• Manage Seamless account and process monthly invoices.
• Track ongoing projects, ensuring follow-up on outstanding needs.

WHAT YOU WILL NEED
• Bachelor's degree, preferred
• 2+ years of administrative or office support experience.
• Strong organizational skills and ability to prioritize.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Box, Zoom, and similar tools.
• Experience coordinating with vendors, facilities, or building management, a plus.
• Detail-oriented, proactive, and comfortable handling multiple projects.

Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $23.50-31.25 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.

View more detail about FOX Benefits.