Administrative Assistant
Formosa Group
Santa Monica, CAThis was removed by the employer on 2/3/2020 5:15:00 PM PST
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Full Time Job
Opportunity:
Formosa Group is looking for a talented Administrative Assistant to join the growing team!
Responsibilities:
Serves as Company's initial representative to clients, the public, and employees both in person and on the phone; demonstrates friendly and professional demeanor.
Unlocks/locks front doors of building in the morning and at night ensuring safety of facility.
Answers all incoming phone lines and ensures that calls are transferred accurately.
Takes precise messages when necessary; delivers all messages in a timely manner.
Demonstrates a keen awareness of the whereabouts of all employees and clients throughout the day.
Implements visitor procedure for all guests and clients.
Manages receipts and work orders including office supplies.
Facilitates light client services duties.
Distributes mail to employees as needed.
Manages complex parking system for clients and guests. Arranges drive on passes and parking spaces to ensure smooth parking operations of facility.
Day-to-day social postings, and ongoing calendar management.
Manage and organize all media assets for social postings.
Required Skills:
Ability to multi-task while exhibiting excellent attention to detail.
Superb customer service skills.
Ability to prioritize and problem solve.
Must be punctual and reliable.
Must demonstrate excellent verbal and written communication skills (including phone etiquette).
Experience with Microsoft Office Suite including Word, Excel, and Outlook are required.
Proficiency with and creating content for social media platforms.
Preferred Skills:
Knowledge of the Company's industry and general operations of the business.
Prior administrative and/or reception experience.
Proficiency in the Adobe Creative Suite is preferred.
Qualifications:
Education:
High School education or equivalent required.
BA/BS in applicable field preferred.