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Job Description
This is a Part Time Job
Key Responsibilities:
Executive & Administrative Support
Manage the Founder's calendar, appointments, meetings, and scheduling across multiple time zones.
Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
Manage correspondence, organize emails, prepare documents, and maintain efficient administrative workflows.
Track deadlines, priorities, deliverables, and follow-ups across multiple projects.
Prepare meeting agendas, reports, presentations, and professional correspondence.
Maintain organized digital files, contracts, project documentation, and confidential materials.
Anticipate the Founder's needs and proactively address administrative challenges.
Production & Operations Coordination
Support logistical coordination across film, television, documentary, and entertainment projects.
Liaise with production teams, vendors, talent representatives, agencies, and business partners.
Assist with production schedules, travel arrangements, meetings, and operational requirements.
Track project milestones, outstanding deliverables, budgets, and production paperwork.
Research locations, vendors, services, and production resources.
Help develop and implement systems that streamline company operations.
Manage competing priorities and ensure projects continue moving forward.
Problem-Solving & Independent Execution
Identify potential challenges before they become problems and develop practical solutions.
Troubleshoot scheduling conflicts, travel disruptions, vendor issues, and unexpected operational needs.
Research options, compare costs, and present clear recommendations.
Exercise sound judgment when handling time-sensitive situations.
Take ownership of assignments from start to finish with minimal supervision.
Communicate updates clearly and consistently while ensuring nothing falls through the cracks.
Creative Development & Design (Secondary Responsibilities)
Assist in creating and refining visually compelling pitch decks, lookbooks, mood boards, and presentation materials.
Use Adobe Photoshop, Canva, Keynote, or PowerPoint to develop and edit creative assets.
Conduct visual research, gather references, and organize materials for film and television projects.
Read scripts, treatments, and other development materials.
Prepare script summaries, basic coverage, and thoughtful creative notes when requested.
Support creative brainstorming, development research, and project presentations.
Qualifications:
Required
2+ years of relevant experience in executive assistance, entertainment administration, production coordination, or a comparable fast-paced professional environment preferred.
Exceptional organizational and time-management skills.
Demonstrated ability to anticipate needs, solve problems independently, and manage multiple priorities.
Strong written and verbal communication skills.
High level of professionalism, discretion, reliability, and attention to detail.
Proficiency in Google Workspace, Microsoft Office, and digital organizational tools.
Ability to work independently, take initiative, and follow through without constant supervision.
Comfortable working in a dynamic, entrepreneurial environment where priorities can shift quickly.
Strongly Preferred
Previous experience at a talent agency, management company, production company, studio, or entertainment executive office.
Proficiency in Adobe Photoshop and presentation design tools.
Experience creating pitch decks, lookbooks, mood boards, or other visual presentations.
Strong visual taste and an understanding of cinematic storytelling.
Familiarity with reading scripts and preparing summaries or coverage.
Additional Advantages
Film or television development experience.
International production or travel coordination experience.
Familiarity with production schedules, budgets, and entertainment industry workflows.
Experience supporting a founder, producer, director, or creative executive.
Who You Are:
You're the person who figures things out.
You're resourceful, organized, detail-oriented, and calm under pressure. When something unexpected happens, your instinct is to find a solution rather than wait for instructions.
You enjoy creating order out of complexity, managing logistics, and ensuring that the people you support can focus on the bigger picture.
You have an appreciation for film, television, and creative storytelling, but you also understand that exceptional execution is what allows great ideas to become reality.
You take pride in being dependable, proactive, and one step ahead.
Above all, you don't just complete tasks. You take ownership and get things done.
The Opportunity:
This position offers an opportunity to work directly with the Founder of an independent entertainment production company and gain exposure to the creative, operational, and business sides of the industry.
You'll support an evolving slate of film, television, documentary, and entertainment projects, with opportunities to contribute to creative development while building experience in production and company operations.
We're looking for someone interested in growing alongside the company and becoming a trusted part of its day-to-day operations.
Executive & Administrative Support
Manage the Founder's calendar, appointments, meetings, and scheduling across multiple time zones.
Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
Manage correspondence, organize emails, prepare documents, and maintain efficient administrative workflows.
Track deadlines, priorities, deliverables, and follow-ups across multiple projects.
Prepare meeting agendas, reports, presentations, and professional correspondence.
Maintain organized digital files, contracts, project documentation, and confidential materials.
Anticipate the Founder's needs and proactively address administrative challenges.
Production & Operations Coordination
Support logistical coordination across film, television, documentary, and entertainment projects.
Liaise with production teams, vendors, talent representatives, agencies, and business partners.
Assist with production schedules, travel arrangements, meetings, and operational requirements.
Track project milestones, outstanding deliverables, budgets, and production paperwork.
Research locations, vendors, services, and production resources.
Help develop and implement systems that streamline company operations.
Manage competing priorities and ensure projects continue moving forward.
Problem-Solving & Independent Execution
Identify potential challenges before they become problems and develop practical solutions.
Troubleshoot scheduling conflicts, travel disruptions, vendor issues, and unexpected operational needs.
Research options, compare costs, and present clear recommendations.
Exercise sound judgment when handling time-sensitive situations.
Take ownership of assignments from start to finish with minimal supervision.
Communicate updates clearly and consistently while ensuring nothing falls through the cracks.
Creative Development & Design (Secondary Responsibilities)
Assist in creating and refining visually compelling pitch decks, lookbooks, mood boards, and presentation materials.
Use Adobe Photoshop, Canva, Keynote, or PowerPoint to develop and edit creative assets.
Conduct visual research, gather references, and organize materials for film and television projects.
Read scripts, treatments, and other development materials.
Prepare script summaries, basic coverage, and thoughtful creative notes when requested.
Support creative brainstorming, development research, and project presentations.
Qualifications:
Required
2+ years of relevant experience in executive assistance, entertainment administration, production coordination, or a comparable fast-paced professional environment preferred.
Exceptional organizational and time-management skills.
Demonstrated ability to anticipate needs, solve problems independently, and manage multiple priorities.
Strong written and verbal communication skills.
High level of professionalism, discretion, reliability, and attention to detail.
Proficiency in Google Workspace, Microsoft Office, and digital organizational tools.
Ability to work independently, take initiative, and follow through without constant supervision.
Comfortable working in a dynamic, entrepreneurial environment where priorities can shift quickly.
Strongly Preferred
Previous experience at a talent agency, management company, production company, studio, or entertainment executive office.
Proficiency in Adobe Photoshop and presentation design tools.
Experience creating pitch decks, lookbooks, mood boards, or other visual presentations.
Strong visual taste and an understanding of cinematic storytelling.
Familiarity with reading scripts and preparing summaries or coverage.
Additional Advantages
Film or television development experience.
International production or travel coordination experience.
Familiarity with production schedules, budgets, and entertainment industry workflows.
Experience supporting a founder, producer, director, or creative executive.
Who You Are:
You're the person who figures things out.
You're resourceful, organized, detail-oriented, and calm under pressure. When something unexpected happens, your instinct is to find a solution rather than wait for instructions.
You enjoy creating order out of complexity, managing logistics, and ensuring that the people you support can focus on the bigger picture.
You have an appreciation for film, television, and creative storytelling, but you also understand that exceptional execution is what allows great ideas to become reality.
You take pride in being dependable, proactive, and one step ahead.
Above all, you don't just complete tasks. You take ownership and get things done.
The Opportunity:
This position offers an opportunity to work directly with the Founder of an independent entertainment production company and gain exposure to the creative, operational, and business sides of the industry.
You'll support an evolving slate of film, television, documentary, and entertainment projects, with opportunities to contribute to creative development while building experience in production and company operations.
We're looking for someone interested in growing alongside the company and becoming a trusted part of its day-to-day operations.
contact_mailContact the Employer
ECNJOBID-216-73-217-127Please submit the following:
Résumé highlighting relevant professional experience.
Brief introduction explaining your interest in the position and why you're a strong fit.
Creative portfolio or samples (optional): Pitch decks, lookbooks, Photoshop work, or script coverage, if available.
Email
Subject Line: Executive Assistant - Your Name
Flamingo Pictures is an equal opportunity employer. We welcome applicants from diverse backgrounds and experiences.
Résumé highlighting relevant professional experience.
Brief introduction explaining your interest in the position and why you're a strong fit.
Creative portfolio or samples (optional): Pitch decks, lookbooks, Photoshop work, or script coverage, if available.
Subject Line: Executive Assistant - Your Name
Flamingo Pictures is an equal opportunity employer. We welcome applicants from diverse backgrounds and experiences.
Per your acceptance of our Terms of Use, if you aggregate, display, copy, duplicate, reproduce, or otherwise exploit for any purpose any Content in violation of these Terms without EntertainmentCareers.Net’s express written permission, you agree to pay EntertainmentCareers.Net three thousand dollars ($3,000) for each day on which you engage in such conduct.#11/13/2026 12:13:11 PM
Additional Information
Flamingo Pictures is an independent entertainment production company based in Los Angeles, developing and producing original feature films, television, and unscripted content. Operating at the intersection of storytelling, creativity, and business, we collaborate with talent and production partners on projects both domestically and internationally.