Executive Assistant, Legal & Business Affairs
First Look MediaNew York, NY
Full Time Job
First Look Media is seeking a highly organized Executive Assistant, Legal & Business Affairs to provide calendar, expense support and administrative duties for the Chief Legal Officer/Head of BALA. The ideal candidate will be proactive and anticipatory in approach, possess excellent judgment, pay a high attention to detail, exemplify an energetic, poised, and positive demeanor, and demonstrate the ability to balance multiple priorities.
Plan, coordinate, and ensure that the Chief Legal Officer's schedule is effectively constructed with an eye to supporting expressed priorities.
Work closely with the CLO to keep him well-informed of upcoming commitments and responsibilities, following up appropriately.
Work with the CLO and the rest of the legal department on the continued evolution of the group's tracking processes.
Handle basic administrative duties: travel, expense reports, creation and maintenance of documents.
Assist in coordinating the agenda of senior management team meetings and off-sites, and all staff meeting.
Manage external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.
Other appropriately related projects/duties as assigned
Background & Qualifications:
Bachelor's Degree or similar work experience with at least 1-2 years administrative exposure, preferably in the media/entertainment industry
Excellent organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Strong sense of teamwork.
Ability to operate independently and remotely from a supervisor.
Advanced skills in Microsoft Office, including Word, PowerPoint and Excel.
Proficient with technology including mobile devices.
High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role.
About First Look Media
First Look Media is a new-model media company devoted to supporting independent voices, from fearless investigative journalism and documentary filmmaking to smart, provocative entertainment. Launched in 2013 by eBay founder and philanthropist Pierre Omidyar, First Look Media was created with the belief that independent perspectives are vital to both a vibrant culture and a thriving democracy.
First Look Media is currently in the market with its flagship properties, The Intercept, Topic, and Field of Vision, and plans to continue expanding its mission of supporting independent voices via a variety of new brands, formats and platforms as well as through foundational technology helping creators and audiences develop, distribute, discover and connect with meaningful stories.
We are an Equal Opportunity Employer--people of color, people with disabilities, women, and LGBT candidates are strongly encouraged to apply; we are committed to a diverse workplace, and to supporting our staff with ongoing career development opportunities.