Personal & Administrative Assistant

This is a Part Time Job

We are looking for a reliable, organized, and motivated Part-Time Personal & Administrative Assistant to support a filmmaker and entrepreneur running several entertainment businesses, including film/television production, post-production, and equipment rental.

This is an excellent opportunity for someone early in their career who is interested in film, television, production, or entertainment and wants hands-on exposure to how multiple entertainment businesses operate.

Schedule: Approximately 2 days per week
Hours: Approximately 12-16 hours per week to start
Compensation: Entry-level / applicable minimum wage
Location: Los Angeles area; some responsibilities require in-person availability

What You'll Help With

Personal & Administrative

* Schedule appointments and maintain reminders and deadlines
* Help coordinate vehicle maintenance, registrations, renewals, and similar tasks
* Organize paperwork and documents
* Make calls and schedule appointments with vendors and service providers
* Help prepare and organize documents requested by accountants and other professionals
* Maintain task lists and follow up on outstanding items
* Assist with occasional errands

Equipment Rental Company

* Help create and maintain an accurate inventory of film equipment
* Track equipment that needs maintenance or repair
* Contact repair facilities and coordinate repairs
* Help transport equipment to/from repair facilities when necessary
* Organize equipment records and documentation

Film, Television & Post-Production

* Maintain project and deadline trackers
* Help organize schedules, meetings, and calendars
* Follow up with team members and freelancers on previously assigned tasks
* Organize project files and documentation
* Assist with basic research and administrative tasks
* Help keep projects organized so important tasks don't get forgotten

First 60 Days

The initial priority will be helping clear an existing backlog of administrative tasks.

This may include equipment inventory, outstanding repairs, paperwork, vehicle-related tasks, scheduling, organizing files, updating project trackers, and other unfinished administrative work.

The goal is simple: help get outstanding tasks completed and create basic systems so they don't pile up again.

Who We're Looking For

You do not need years of executive-assistant experience.

We care more about finding someone who is:

* Extremely reliable and punctual
* Organized and detail-oriented
* Proactive and willing to figure things out
* Comfortable making phone calls and following up with people
* Good with computers, online tools, and AI tools
* Able to follow instructions while also working independently
* Comfortable handling both business and personal administrative tasks
* Interested in film, television, entertainment, or entrepreneurship
* Trustworthy and discreet with confidential information
* Able to drive and handle occasional local errands

Students, recent graduates, and candidates early in their entertainment careers are welcome to apply.

The Kind of Person We Want

We are looking for someone who closes loops.

If a piece of equipment needs repair, don't just add ''repair equipment'' to a list. Find the appropriate repair facility, contact them, determine the next step, and bring the information back for approval.

If an appointment needs to be made, make the call, find the available times, and get it scheduled.

You will always have guidance when a decision needs to be made, but we value someone who can take a clearly defined task and move it toward completion without constant supervision.

Opportunity to Grow

This position will begin small-approximately two days per week-but there may be an opportunity for the role to grow over time as the companies grow and the working relationship develops.

For someone interested in entertainment, the position also offers exposure to film production, post-production, equipment rental, project development, and the day-to-day operations behind multiple entertainment businesses.