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Job Description
This is a Full Time Job
We're hiring an executive assistant to support our CEO and brand partnerships team.
This is a hybrid role based in Huntington Beach. It is not full-time in-office, but you must already live locally and be available to work in person from day one for onboarding and training. We are not able to consider candidates who would need to relocate.
As part of the team, you'll get a close-up view of the creator economy and how brand partnerships work. You'll work closely with the CEO and communicate with brand marketers, agency partners, managers, and the creators themselves.
This role is built for someone who already has hands-on experience supporting a high level executive at a professional company. We're looking for someone proactive, resourceful, and highly organized who does their best work in a fast-paced environment.
What You'll Do
Provide administrative and operational support to the CEO, offering unique visibility into strategic decision-making, client representation, and creator industry deal flow.
Coordinate complex calendars, scheduling, travel arrangements, and expense reporting with precision and efficiency.
Manage high-volume communications, including email correspondence, meeting coordination, and follow-up.
Build and maintain strong relationships with brands partners and agencies
Prepare, track, and distribute talent submissions and materials for ongoing opportunities.
Coordinate meetings, and industry events while ensuring talent and client needs are prioritized.
Anticipate administrative and business needs, proactively identifying solutions and keeping priorities organized.
Maintain accurate records, databases, and project tracking systems in a fast-moving environment.
Act as a key liaison across internal departments and external partners to ensure seamless communication and execution.
Assist the Campaign Manager with brand campaigns end to end, from brief intake and kickoff through posting, reporting, and wrap.
Support day-to-day communication with brand and agency partners on behalf of talent, keeping things clear and on schedule.
Track contract terms such as deliverables, usage rights, exclusivity, and payment milestones.
Build strong working relationships with brand marketers, agency contacts, managers, and publicists.
Requirements
Local to Huntington Beach. You currently live in the area and can work in person from day one for onboarding and training.
1-2+ years of professional experience at an established company in the creator space, with hands-on work supporting or coordinating brand campaigns. For example, at a talent management firm, influencer marketing agency, MCN, or creator-focused brand team.
Formal industry training. You've worked in a structured business environment and already know how creator campaigns run, from briefs and contracts to deliverables and reporting.
Proven ability to manage several live campaigns and deadlines at once.
Clear, professional written and verbal communication, with the confidence to work directly with creators, brands, and industry executives.
Comfort with campaign reporting and platform analytics across TikTok, Instagram, and YouTube.
Experience with tools like Google Workspace & Canva.
A high level of discretion, professionalism, and attention to detail.
A proactive, resourceful approach and the ability to stay composed under pressure.
A genuine interest in building a long-term career in talent management and the creator economy.
A strong read on platform trends and emerging channels.
Role Details
Location: Huntington Beach, CA (hybrid; in person required during onboarding)
Schedule: Hybrid
Start date: As soon as possible
Compensation: DOE
This is a hybrid role based in Huntington Beach. It is not full-time in-office, but you must already live locally and be available to work in person from day one for onboarding and training. We are not able to consider candidates who would need to relocate.
As part of the team, you'll get a close-up view of the creator economy and how brand partnerships work. You'll work closely with the CEO and communicate with brand marketers, agency partners, managers, and the creators themselves.
This role is built for someone who already has hands-on experience supporting a high level executive at a professional company. We're looking for someone proactive, resourceful, and highly organized who does their best work in a fast-paced environment.
What You'll Do
Provide administrative and operational support to the CEO, offering unique visibility into strategic decision-making, client representation, and creator industry deal flow.
Coordinate complex calendars, scheduling, travel arrangements, and expense reporting with precision and efficiency.
Manage high-volume communications, including email correspondence, meeting coordination, and follow-up.
Build and maintain strong relationships with brands partners and agencies
Prepare, track, and distribute talent submissions and materials for ongoing opportunities.
Coordinate meetings, and industry events while ensuring talent and client needs are prioritized.
Anticipate administrative and business needs, proactively identifying solutions and keeping priorities organized.
Maintain accurate records, databases, and project tracking systems in a fast-moving environment.
Act as a key liaison across internal departments and external partners to ensure seamless communication and execution.
Assist the Campaign Manager with brand campaigns end to end, from brief intake and kickoff through posting, reporting, and wrap.
Support day-to-day communication with brand and agency partners on behalf of talent, keeping things clear and on schedule.
Track contract terms such as deliverables, usage rights, exclusivity, and payment milestones.
Build strong working relationships with brand marketers, agency contacts, managers, and publicists.
Requirements
Local to Huntington Beach. You currently live in the area and can work in person from day one for onboarding and training.
1-2+ years of professional experience at an established company in the creator space, with hands-on work supporting or coordinating brand campaigns. For example, at a talent management firm, influencer marketing agency, MCN, or creator-focused brand team.
Formal industry training. You've worked in a structured business environment and already know how creator campaigns run, from briefs and contracts to deliverables and reporting.
Proven ability to manage several live campaigns and deadlines at once.
Clear, professional written and verbal communication, with the confidence to work directly with creators, brands, and industry executives.
Comfort with campaign reporting and platform analytics across TikTok, Instagram, and YouTube.
Experience with tools like Google Workspace & Canva.
A high level of discretion, professionalism, and attention to detail.
A proactive, resourceful approach and the ability to stay composed under pressure.
A genuine interest in building a long-term career in talent management and the creator economy.
A strong read on platform trends and emerging channels.
Role Details
Location: Huntington Beach, CA (hybrid; in person required during onboarding)
Schedule: Hybrid
Start date: As soon as possible
Compensation: DOE
Salary / Benefits
DOE
contact_mailContact the Employer
ECNJOBID-216-73-217-34How to Apply
Send your resume and a short note. In your note, tell us where you've worked in the creator space and what you handled there. Applications are reviewed on a rolling basis.
Send your resume and a short note. In your note, tell us where you've worked in the creator space and what you handled there. Applications are reviewed on a rolling basis.
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