Executive Assistant

Full Time Job
Commercial production company is looking for an assistant to support Executive Producer. The position supports a busy executive whose time is balanced between robust pre-production slate and heavy hands on creative producing responsibilities. This dynamic and challenging role requires an assertive self-starter with exceptional attention to detail, excellent organization and project management skills, and effective written and verbal communication skills. An ideal candidate has a long-term interest in commercial production; can simultaneously juggle the administrative duties of a busy desk; is adept to problem solving and acting as a producer's assistant during prep/production; and can evaluate the never-ending flow of material that comes through a growing and esteemed production house.

Major Duties and Responsibilities:
• Maintaining an organized and structured approach to work and responsibilities in order to prioritize conflicting needs, proactively and timely handle all matters, and apply appropriate follow-through to ensure successful completion of tasks and projects.
• Manage calendar of appointments, meetings, teleconferences and events, and handle logistics of meetings as needed.
• Schedule and coordinate travel arrangements, including all logistics (lodging, itineraries, agendas, locations, transportation), compile travel-related documents, and maintain accurate travel reports and logs in compliance with various regulatory requirements.
• Read and review submitted and found materials, providing coverage and feedback to Producer for potential projects and partnerships.
• Demonstrate high level of professionalism and confidentiality to handle extremely sensitive and/or proprietary information.

Core Competencies:
• Strong skills in organization and multi-tasking
• Self-starter
• Maintains confidentiality
• Strong written and verbal communication skills
• Strong proofreading and editing skills
• Strong research skills
• Must have professional phone etiquette, experience rolling calls
• Proficient in Microsoft Word, Keynote, Google Apps and Final Draft