Administrative Assistant, VFX Operations

This is a Full Time Job

We are seeking an Administrative Assistant to support Eyeline's Director of VFX Operations. This key role will expertly manage complex calendars, coordinate travel arrangements, and organize essential team materials. Responsibilities will include managing multiple priorities with ease, while effectively handling larger cross-functional tasks. A proactive and detail-oriented focus will be key to this role's success by ensuring smooth team operations, clear communication, and effective cross-project collaboration. This role offers exposure to emerging technologies and cross-functional innovation strategies within Eyeline's technology and creative ecosystem.

Key Responsibilities
• Proactively anticipate the executive's needs and provide seamless support to ensure efficiency and preparedness, even in the absence of direct requests.
• Manage complex executive calendars, including scheduling and confirming meetings, both internally, externally and globally.
• Screen emails and correspondence; draft replies on behalf of the Director.
• Track action items and follow up to ensure completion.
• Act as a key point of contact between the Director and the Production, HRBP and Talent Acquisition teams; as well as global studio leadership and administration teams.
• Coordinate domestic and international travel arrangements.
• Assist in the preparation and organization of team materials, including presentation decks for internal and external meetings.
• Coordinate logistics for in-office and external events and workshops, ensuring seamless execution and clear communication.
• Handle administrative duties such as processing travel and expense reports and managing incoming and outgoing communications.
• Exercise discretion and sound judgment in handling confidential information, while prioritizing and responding effectively.
• Willingness to collaborate with stakeholders across time zones and, when necessary, to provide timely responses to important or urgent matters in a flexible manner.
• Provide administrative support for tool license management and onboarding documentation.
• Provide administration support & coordination for all external stakeholder meetings.
• Provide planning support for off-sites, events, and screenings as needed.

Qualifications
• Minimum 5 years of experience as an Admin Assistant, or in a similar support role, preferably in a creative or technology-driven environment.
• Excellent written and verbal communication skills in both English and Korean.
• Strong organizational skills with an unwavering attention to detail, with the ability to multi-task and prioritize duties in consideration of team priorities and focuses.
• Team player who operates in a fast-paced team-oriented setting and driven by curiosity.
• Proficiency in Google Suite (Drive, Docs, Sheets, Slides, Gmail, Calendar) and open to learning new tools and tech platforms.
• Ability to maintain confidentiality and exercise good judgment.A passion for technology and creativity, with a curiosity about emerging tech trends.

Come as you are

We are looking for those seeking to take risks with us, those driven by passion for their craft. To us, these are key ingredients that we look for in our team.

We will only consider applicants based in Seoul or surroundings, or those willing to relocate.