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Temporary Accounts Payable Coordinator
EuropaCorp
Beverly Hills, CA
Uh oh, this posting was removed on 12/19/2016 9:08:00 AM PST
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Relativity EuropaCorp Distribution is seeking a temporary A/P Coordinator. This is a long-term temporary assignment. End date is open.
Accounting Job Duties:
• Create and track purchase orders, invoices & credits related to Marketing &Distribution budgets in two different accounting systems Dynamics AX (Relativity) and Dynamics NAV (EuropaCorp)
o Review and verify invoices and check requests
o Set invoices up for payment and coordinate with A/P and Director on all rush invoice requests/payments
o Enter and upload invoices into system
o Track expenses and process expense reports
o Prepare and process electronic transfers and payments
o Prepare and perform check runs
o Post transactions to journals, ledgers and other records
o Reconcile Accounts Payable transactions
o Attach PO's in accounting systems
o Scan and email documents and separate all PO's and Invoices.
o Monitor accounts to ensure payments are up to date
o Research and resolve invoice discrepancies and issues
o Make sure all documentation and approvals are in place prior to sending invoices to A/P
o Double check all backup is in place for particular invoices (i.e., print creative thumbnails)
o Work with Marketing & Distribution staff and A/P to track previously submitted invoices
o Keeping track of all incoming invoices and credit memos
- Code Invoices and Purchase Orders (Data Entry)
- Forward invoices to proper departments for further processing
• Reconcile Parent Company Credit Card's specific to Marketing and Distribution Departments
o Keep track of all M&D charges
o Forecast credit card cash flows
o Process Credit Card Authorizations
o Work closely with New Act Travel and Resolute to reconcile travel charges
o End of month reconciliation of credit cards via Excel and Concur
• Produce Monthly reports
• Assist with month end/quarter end closing
• Provide supporting documentation for audits
Budget/ Reporting Duties:
• Run reports for Budget Updates
• Run reports for Cash Flows Every Monday and organize/ filter data (Open PO, Aging, Cash)
• Coordinating with A/P to make sure all invoices are entered, and posted prior to running reports (on Monday mornings)
• Work with Director to update budgets for posting weekly
• PDF & Post Updated Budgets and Reports
• Mini Audits of Budgets, Invoices and Purchase Orders
Other Job Duties:
• Review/ Track Travel Authorizations
• Build Excel reports as needed for Director and Parent Company Finance Needs
• Update format for existing reports, templates and budgets as needed
• Special Projects
• Vendors - develop working relationship and correspond regarding invoices and POs
• Answer phones and create meetings as needed for Director
• Meeting Prep/ Meeting Backup/ and Note taker when needed
Required Skills/Qualifications:
• Be knowledgeable of general accounting procedures
• Be knowledgeable of relevant accounting software
• 5+ years accounts payable or general accounting experience
• Proven ability to calculate, post and manage accounting figures and financial records
• Be knowledgeable about A/P processes, budgets
• Be a self-starter on all regular reports and projects
• Know how and when to prioritize projects
• Able to do all regular work without micromanagement
• Comfortable answering all questions related to department when Director is unavailable
• Come up with ideas and processes which directly tie into making the department and personal responsibilities run smoother
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Accounting/Finance Category
Browse the Coordinator Category
Browse the Studio Category
Search for Temporary Accounts Payable Coordinator jobs in Beverly Hills-CA
Relativity EuropaCorp Distribution is seeking a temporary A/P Coordinator. This is a long-term temporary assignment. End date is open.
Accounting Job Duties:
• Create and track purchase orders, invoices & credits related to Marketing &Distribution budgets in two different accounting systems Dynamics AX (Relativity) and Dynamics NAV (EuropaCorp)
o Review and verify invoices and check requests
o Set invoices up for payment and coordinate with A/P and Director on all rush invoice requests/payments
o Enter and upload invoices into system
o Track expenses and process expense reports
o Prepare and process electronic transfers and payments
o Prepare and perform check runs
o Post transactions to journals, ledgers and other records
o Reconcile Accounts Payable transactions
o Attach PO's in accounting systems
o Scan and email documents and separate all PO's and Invoices.
o Monitor accounts to ensure payments are up to date
o Research and resolve invoice discrepancies and issues
o Make sure all documentation and approvals are in place prior to sending invoices to A/P
o Double check all backup is in place for particular invoices (i.e., print creative thumbnails)
o Work with Marketing & Distribution staff and A/P to track previously submitted invoices
o Keeping track of all incoming invoices and credit memos
- Code Invoices and Purchase Orders (Data Entry)
- Forward invoices to proper departments for further processing
• Reconcile Parent Company Credit Card's specific to Marketing and Distribution Departments
o Keep track of all M&D charges
o Forecast credit card cash flows
o Process Credit Card Authorizations
o Work closely with New Act Travel and Resolute to reconcile travel charges
o End of month reconciliation of credit cards via Excel and Concur
• Produce Monthly reports
• Assist with month end/quarter end closing
• Provide supporting documentation for audits
Budget/ Reporting Duties:
• Run reports for Budget Updates
• Run reports for Cash Flows Every Monday and organize/ filter data (Open PO, Aging, Cash)
• Coordinating with A/P to make sure all invoices are entered, and posted prior to running reports (on Monday mornings)
• Work with Director to update budgets for posting weekly
• PDF & Post Updated Budgets and Reports
• Mini Audits of Budgets, Invoices and Purchase Orders
Other Job Duties:
• Review/ Track Travel Authorizations
• Build Excel reports as needed for Director and Parent Company Finance Needs
• Update format for existing reports, templates and budgets as needed
• Special Projects
• Vendors - develop working relationship and correspond regarding invoices and POs
• Answer phones and create meetings as needed for Director
• Meeting Prep/ Meeting Backup/ and Note taker when needed
Required Skills/Qualifications:
• Be knowledgeable of general accounting procedures
• Be knowledgeable of relevant accounting software
• 5+ years accounts payable or general accounting experience
• Proven ability to calculate, post and manage accounting figures and financial records
• Be knowledgeable about A/P processes, budgets
• Be a self-starter on all regular reports and projects
• Know how and when to prioritize projects
• Able to do all regular work without micromanagement
• Comfortable answering all questions related to department when Director is unavailable
• Come up with ideas and processes which directly tie into making the department and personal responsibilities run smoother
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