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Office Manager/Receptionist
Estrella Media, Inc
Burbank, CA
Uh oh, this posting was removed on 1/10/2022 2:06:00 PM PST
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Temporary Office Manager/Receptionist
Company Overview
Estrella Media, Inc. is a leading Spanish-language media company creating video and audio content for multiplatform distribution in the United States and worldwide. Estrella Media is one of the largest U.S. producers of Spanish-language video content, producing over 4,000 hours annually of news and entertainment programming at its Estrella Studios. It has a library of over 20,000 hours of original entertainment programming.
Estrella Media informs and entertains U.S. Hispanic television audiences on the EstrellaTV national broadcast network, owned and operated stations in leading Hispanic markets, and through free ad-supported streaming platforms airing EstrellaTV. Also, audiences can access Estrella News, the first 24/7 Spanish-language multiplatform news network in the U.S.
Estrella Media is also one of the leading producers of Spanish-language audio programming and events. The company's Don Cheto Radio Network features one of the nation's most popular radio talents. Estrella Media's highly rated radio programming is broadcast on its radio stations in the top U.S. Hispanic markets and streamed on digital media platforms. Estrella also produces large-scale music festivals, concerts, and special events throughout the U.S.
Office Manager/Receptionist
Job Summary
The Office Manager/receptionist manages the day-to-day office operations and is responsible for keeping the office running smoothly and overseeing administrative support for all departments. The position can range widely in duties and responsibilities.
Responsibilities
• Reviewing, approving, and submitting supply requisitions for Burbank, Chicago, Miami, and Ontario offices (which includes but is no limited to office supplies, cleaning supplies, paper, toner, etc.)
• Ordering of business cards for personnel for all office locations
• Order supplies for KYOCERA machines in all the facilities in Burbank and call for service when needed
• Ordering food/ items needs for board meetings
• In charge of overseeing anything that pertains or that reception may need
• Creating/organizing receptionist coverage schedule for sales assistants and training as needed
• Creating profiles on Concur program for employees to enable travel arrangements
• Book flights, hotels, rentals, etc. on Concur for management and/or clients
• Create receipts of received orders/items
• Coordinate with security parking spaces for clients/ visitors
• Maintaining a calendar for conference room reservations/meetings
• Promptly, accurately, professionally and courteously receives 100% of all telephone calls and visitors.
• Promptly, accurately, professionally and courteously assesses 100% of received calls/inquiries and directs and/or records and relays messages.
• Loging and relaying sales/advertising leads to correct department managers
• Distribution of prizes/tickets when Promotions team is out of the office
• In charge of shipping, receiving, login and distribution of all incoming packages FedEx, UPS, DHL etc.
• Maintains knowledge of current postal regulations and services frequently used by the organization
• Ensures the reception station is staffed 100% of the time.
• Prepares or processes 100% of outgoing mail to include: accurate weighing, coding, sorting, affixing postage, properly addressing, and preparing certified/rush/overnight/return receipt mail.
• Respects confidentiality in discussing participant, client, staff, and organizational matters.
• Maintaining of extension list
• Assisting the Denver and Ontario office in answering phones when there receptionist is out on breaks, lunch, sick, etc.
• Adept at using all features of the telephone system and checking voicemails daily.
• Check and distribute faxes daily
• Maintaining Reception & TV sales supply room stocked and organized
• Ensures employees and visitors take temperature before entering building
• Checks for visitor/guest ID when visit is approved by HR
• Other duties as assigned by manager
Requirements
• Demonstrated proficiency in Word, Excel, and Outlook.
• Attention to detail, excellent organizational and communications skills.
• Written and verbal fluency required in both English and Spanish.
• Ability to work independently and as part of a team.
• Resourceful
• 3 years' administrative experience.
• Ability to multi-task and work in a fast-paced environment with the ability to meet tight deadlines.
• Associate Degree or High School graduate.
Eligibility Requirements
• Must be willing to work in Burbank, CA. [no relocations]
• Must be willing to work long hours, holidays and weekends on short notice.
• Must be willing to undergo a pre-employment background investigation.
• Must have legal authorization to work in the United States.
• Must have received or be willing to receive the COVID-19 vaccine by date of hire.
• Must possess valid CA Driver's license and a good driving record.
• Must be 18 years or older.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Estrella Media is an Equal Opportunity Employer.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Marketing Category
Browse the TV Station Category
Search for Office Manager/Receptionist jobs in Burbank-CA
Temporary Office Manager/Receptionist
Company Overview
Estrella Media, Inc. is a leading Spanish-language media company creating video and audio content for multiplatform distribution in the United States and worldwide. Estrella Media is one of the largest U.S. producers of Spanish-language video content, producing over 4,000 hours annually of news and entertainment programming at its Estrella Studios. It has a library of over 20,000 hours of original entertainment programming.
Estrella Media informs and entertains U.S. Hispanic television audiences on the EstrellaTV national broadcast network, owned and operated stations in leading Hispanic markets, and through free ad-supported streaming platforms airing EstrellaTV. Also, audiences can access Estrella News, the first 24/7 Spanish-language multiplatform news network in the U.S.
Estrella Media is also one of the leading producers of Spanish-language audio programming and events. The company's Don Cheto Radio Network features one of the nation's most popular radio talents. Estrella Media's highly rated radio programming is broadcast on its radio stations in the top U.S. Hispanic markets and streamed on digital media platforms. Estrella also produces large-scale music festivals, concerts, and special events throughout the U.S.
Office Manager/Receptionist
Job Summary
The Office Manager/receptionist manages the day-to-day office operations and is responsible for keeping the office running smoothly and overseeing administrative support for all departments. The position can range widely in duties and responsibilities.
Responsibilities
• Reviewing, approving, and submitting supply requisitions for Burbank, Chicago, Miami, and Ontario offices (which includes but is no limited to office supplies, cleaning supplies, paper, toner, etc.)
• Ordering of business cards for personnel for all office locations
• Order supplies for KYOCERA machines in all the facilities in Burbank and call for service when needed
• Ordering food/ items needs for board meetings
• In charge of overseeing anything that pertains or that reception may need
• Creating/organizing receptionist coverage schedule for sales assistants and training as needed
• Creating profiles on Concur program for employees to enable travel arrangements
• Book flights, hotels, rentals, etc. on Concur for management and/or clients
• Create receipts of received orders/items
• Coordinate with security parking spaces for clients/ visitors
• Maintaining a calendar for conference room reservations/meetings
• Promptly, accurately, professionally and courteously receives 100% of all telephone calls and visitors.
• Promptly, accurately, professionally and courteously assesses 100% of received calls/inquiries and directs and/or records and relays messages.
• Loging and relaying sales/advertising leads to correct department managers
• Distribution of prizes/tickets when Promotions team is out of the office
• In charge of shipping, receiving, login and distribution of all incoming packages FedEx, UPS, DHL etc.
• Maintains knowledge of current postal regulations and services frequently used by the organization
• Ensures the reception station is staffed 100% of the time.
• Prepares or processes 100% of outgoing mail to include: accurate weighing, coding, sorting, affixing postage, properly addressing, and preparing certified/rush/overnight/return receipt mail.
• Respects confidentiality in discussing participant, client, staff, and organizational matters.
• Maintaining of extension list
• Assisting the Denver and Ontario office in answering phones when there receptionist is out on breaks, lunch, sick, etc.
• Adept at using all features of the telephone system and checking voicemails daily.
• Check and distribute faxes daily
• Maintaining Reception & TV sales supply room stocked and organized
• Ensures employees and visitors take temperature before entering building
• Checks for visitor/guest ID when visit is approved by HR
• Other duties as assigned by manager
Requirements
• Demonstrated proficiency in Word, Excel, and Outlook.
• Attention to detail, excellent organizational and communications skills.
• Written and verbal fluency required in both English and Spanish.
• Ability to work independently and as part of a team.
• Resourceful
• 3 years' administrative experience.
• Ability to multi-task and work in a fast-paced environment with the ability to meet tight deadlines.
• Associate Degree or High School graduate.
Eligibility Requirements
• Must be willing to work in Burbank, CA. [no relocations]
• Must be willing to work long hours, holidays and weekends on short notice.
• Must be willing to undergo a pre-employment background investigation.
• Must have legal authorization to work in the United States.
• Must have received or be willing to receive the COVID-19 vaccine by date of hire.
• Must possess valid CA Driver's license and a good driving record.
• Must be 18 years or older.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Estrella Media is an Equal Opportunity Employer.
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