Production Coordinator

This is a Full Time Job

Location: Bristol, Connecticut, United States; Town of Bristol, Connecticut, United States

Job Summary:

The Production Coordinator I assists in the day-to-day operations of production content, logistics and business operations to support a group of assigned shows and/or sport categories. This position is based out of ESPN's world headquarters in Bristol, Connecticut.

Responsibilities:

• Acts as liaison for assigned sport/show categories between Production, other ESPN departments, and outside entities.
• Responsible for dealing with time-sensitive materials and decisions.
• Works with upper management on scheduling of assigned personnel regarding event and show assignments, tracks personnel overtime and vacation time.
• Supports staff and Talent, Producers, Directors, Graphics/Playback Producers, Associate Directors, Associate Producers, Graphics Interface Coordinators, Statisticians, Content Associates, and Production Assistants on the systematic processes of assigned sport/show unit.
• Works with Production leaders and other personnel to promote T & E policy understanding and adherence.
• Works in conjunction with Production leaders to assist with management of external workforce.
• Supports production seminars, workshops, and meetings for production personnel.
• Responsible for the handling and relaying of sensitive information (budgetary, fee-related, etc.).
• Works in conjunction with Operations Department to assist with logistics (in and out-of-house).
• Organizes and distributes show production elements and materials (i.e. Sales, graphics and promotional information).
• Participates in the recruiting, selecting and scheduling of Content Associates and Production Assistants as needed, for specific production groups and sport categories/show units.
• Responsible for training new hires on Production departmental processes and procedures.
• Provides objective feedback on performance to staff and remote personnel and shares feedback as required.
• Plans, requests and allocates production facility needs of assigned sports/shows.
• At the direction of Coordinating Producers, requests contracts and service agreements.
• Includes technical, logistical, financial and administrative aspects of productions in assigned areas.
• Works with production teams to ensure assigned productions meet established network creative and technical specifications, business objectives and financial goals.
• Work is reviewed from a short-to-mid-term perspective and against defined Production objectives, budgets and schedules.
• Traveling for productions (domestic and international) may be required.
• During Production peak times, remains accessible and is often required to work non-traditional days/hours.

Qualifications:

• Must possess strong organizational skills (i.e. budgeting time and prioritizing workload, accuracy and attention to detail in all tasks, ability to implement systematic processes and organize information flow).
• Must understand the value of synergy in a dynamic organization.
• Must possess strong communication skills (i.e. clear and concise in all forms of communication, ability to handle high-volume email and phone traffic, as well as in-person interactions).
• Has demonstrated ability to react quickly and positively under a wide variety of sensitive production situations that arise and are subject to continual change.
• Demonstrates ability to take initiative; suggests ideas and solutions to problems that arise or before they occur.
• Has basic experience in various aspects of production management (i.e. processing contracts and invoices, creating, maintaining and distributing production information, travel management, production personnel scheduling/staffing).
• Possesses basic understanding of the production of studio shows, remote events and/or packaged shows.
• Has knowledge of the operational and logistical aspects of production planning.
• Has some financial management experience.
• Advanced knowledge of Microsoft Office programs (i.e. Office 365, Outlook, Excel, Word, One Note, and PowerPoint) and Smartsheet.
• Demonstrated passion and commitment to diversity and inclusion including inviting diverse perspectives, fostering an inclusive work environment and supporting workforce diversity.
• A minimum of 2 years of production and/or operations experience.
• Must be bilingual, English and Spanish.

Preferred Qualifications:

• Clear understanding of the different roles needed in the production of live events.
• Familiar with new technology advancements in multimedia video production.
• Knowledgeable about the sports production landscape.

Education:

• High School Diploma or Equivalent
• Advanced computer skills including traditional Microsoft Office programs as well as other cloud-based and shared platforms (Microsoft SharePoint, Microsoft Teams, etc.)

Preferred Education:

• Bachelor's Degree or equivalent
• Degree or course work in Communications and Sports Management
• Working knowledge of the following systems/tools:
• Zoom (advanced), Smartsheet (advanced), Slack
• NCS, ENPS, Playbook
• Concur, Kronos, Autoflow Invoice Management, and SAP

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