Executive Assistant to Vice Presidents, People & Culture

This is a Full Time Job


As an Executive Assistant, you will report to two Vice Presidents, People & Culture and support the team across programmatic and administrative support in a highly dynamic environment.

What You Will Do:
• Manage complex calendars for 2 Vice Presidents and team Directors - including scheduling internal/external meetings and resolving conflicts in a timely manner. Anticipate scheduling needs, proactively resolve conflicts, and maintain clarity across shifting priorities.
• Coordinate domestic and international travel logistics (including travel and expense reporting)
• Support HR employee life-cycle processes for our team including onboarding new employees and support team culture and engagement initiatives.
• Support planning and execution of team-wide initiatives including team staff meetings and leadership meetings
• Identify process improvements that increase efficiency and clarity, with a special care to explore new tools (ex. AI)
• General coordinator support on projects/tasks as assigned that span across the organization including powerpoint decks
• Adapt and thrive in dynamic environments, demonstrating agility and flexibility with each coverage assignment
• Communicate proactively and professionally, both internally and externally

Required Qualifications & Skills
• Work experience in an administrative or support role
• Team player who thrives in a fast-paced setting
• Drive, ambition, and curiosity to grow and contribute
• Ability to handle sensitive information with integrity and confidentiality
• Highly organized and detail-oriented, with strong follow-through
• Calm under pressure and energized by fast-paced environments
• Self-starter who works autonomously and takes initiative
• Able to quickly prioritize and respond to tasks and requests
• Strong communication and multitasking skills
• Proficient in Google Suite and Microsoft Office Suite preferred

Education:

A Bachelor's Degree or equivalent work experience