Executive Assistant, Marketing
ESPN
New York, NYThis was removed by the employer on 2/18/2020 5:02:00 AM PST
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Full Time Job
Executive Assistant II, Marketing
Job Summary:
The ideal candidate will leverage insights, best practices, and superior communication skills to effectively support the daily needs of the executive.
Must enjoy working in a fast-paced, dynamic environment with a proven ability to handle a high-volume workload with a positive attitude.
This role reports into the Senior Vice President, Marketing.
ESPN, Inc., The Worldwide Leader in Sports, is the leading multinational, multimedia sports entertainment company featuring the broadest portfolio of multimedia sports assets with over 50 business entities.
Responsibilities:
• Assists Senior Vice President, Marketing in providing a range of administrative support functions focused upon the needs of assigned executive in carrying out the responsibilities of their position.
• Coordinates the administration, logistics and flow of the work for the assigned executive; tracks and follows-up on key ''to-do'' items in behalf of the assigned executive
• Supports the daily flow of the work of assigned executive
• Conducts a range of assignments derived from the duties and responsibilities of the executive served; specific functions performed for the assigned executive include, but are not limited to: coordinating and maintaining the appointment calendars; gathering and abstracting materials for such events as meetings, conferences and presentations; administering travel arrangements and related travel and entertainment expense reports; answering and screening incoming calls; reviewing and categorizing incoming correspondence / memoranda / emails; preparing routine correspondence, memoranda and e-mail responses; arranging receptions / lunches / dinners; attending staff meeting and taking and editing notes of such meetings; maintaining contact lists and databases
• Develop briefs before meetings and travel
• Arranges visits / tours by major executives / representatives of clients / affiliates / sponsors / executives of TWDC / regulators and legislators; screens and responds to employee requests; arranges and coordinates interviews with representatives of the media and may participate in the preparation for and conduct of these interviews
• Implements semi-complex tasks to support assigned executive
• Ensures ongoing adherence to the established policies and procedures of the organization directed by the assigned executive
• Performs semi-routine to complex administrative processes and tasks within the context of generally defined practices and methods
• Interacts with a wide variety of high level Disney and ESPN and external contacts in behalf of the executive served
• Interacts with high level representatives of the media, clients, affiliates, public figures in behalf of the assigned executive; may coordinate and / or participate in meetings and interviews with these contacts
• Enhances and builds relationships and interactions with the senior level contacts and colleagues of the assigned executive, both internally and externally
• Acts as subject matter expert for SAP processing for all of Marketing Department
• Trains new employees to handle SAP functions
• Orders office supplies
• Processes User Access Application (UAA) requests for the assigned executive as well as the broader team
• Manage departmental distribution lists and shipping needs for the department
• Responsible for ordering event/game tickets to the Marketing team.
• Handling Marketing allocation for all ESPN events.
• Process invoices using SAP
Basic Qualifications:
• Minimum of 5 years of related administrative experience in generally comparable functions
• Has highly advanced skills in communication and diplomacy; is highly sensitive to the purposes and motivations of the persons desiring contact with the assigned executive(s); is sensitive to and able to work effectively with a diverse group and individuals
• Has a highly advanced ability to organize work and to set priorities; has advanced multi-tasking skills
• Has and applies advanced experience in the conduct of several administrative processes and procedures carried out in the organization directed by the assigned executive
• Has an advanced knowledge of the administrative processes carried out by the assigned executive(s) and those of the organization directed by the assigned executive
• Has advanced knowledge of Microsoft Office applications, including but not limited to, PowerPoint, Excel, Word, etc.
• Has advanced knowledge of the Concur application
• Has an advanced knowledge of many administrative functions and processes
• Has advanced research and data analysis skills
Preferred Qualifications:
• Familiarity with SAP and Accounts Payable procedures
Required Education
• Associates Degree
Preferred Education
• Bachelors Degree
About ESPN:
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with ESPN Sales & Marketing, Inc., which is part of a business segment we call ESPN.
ESPN Sales & Marketing, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
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