Accounts Payable and Receivable Specialist

This is a Full Time Job

Job Summary:

Under the direction of the Finance Operations Manager, the AP & AR Specialist responsible for handling all aspects of the accounts receivable process and works as part the finance operations team.

The AP & AR Specialist's duties must be performed consistently with the Company's mission and values and adhere to Company policies and procedures.

Key Duties and Responsibilities:
• Accounts Receivable (AR) processing for payroll operations including preparing and posting daily cash receipts and deposits in PHARM (payment handling system) and the Oracle Fusion ERP accounting system

• Verifies remote deposits and incoming wire payments

• Process daily payments and follow up with customer billing inquiries

• Monitors and tracks late payments daily

• Assist in managing credit and collection activities

• Produces aged receivable reports and makes collection calls as needed

• Logs and monitors payroll packages on hold

• Prepares refunds for clients when requested

• Set and upload of NOC's daily and check bank limits

• Responds to customer requests regarding reports, invoice requests, stop payments and credit references as required

• Liaises with CIBC Business Contact Centre

• Assists in month end reconciliations of Payroll GL accounts

• Assist the Financial Accountant with GL journal entries and account reconciliations

• Assists with special projects and other related duties as assigned by Finance Operations Manager and the VP Finance

• Data entry for corporate AP, reviewing supplier statements, and processing payment of invoice via cheques, on-line bill payments or wires

• Processes employee expense reports

• Printing cheques (in office) for payroll remittances as directed by Payroll Services Department

• Reconciles supplier statements to corporate AP outstanding balances

• Prepares month-end account reconciliations for corporate AP and remit AP

• Assists with the Banking Specialist with the daily banking duties including but not limited to the CIBC Cheque Match Off Report (depositing cheques in office)

• Perform backup duties for the Banking Specialist

• Provide support to all members of the Finance team as required

Qualifications:
• Minimum 2 years related work experience in an accounting or banking environment

• Ability to multi-task and prioritize issues in a high volume and fast-paced environment

• Strong attention to detail, with a demonstrated ability to work with deadlines in an organized manner

• Intermediate Excel skills, MS Word and Outlook

• Experience with Oracle Fusion accounting system or similar ERP system is preferred

• Exceptional communication skills, both written and verbal

• Excellent customer service skills, enjoys interacting with people, active listening and conflict resolution skills

• Exceptional interpersonal skills and comfortable interacting with all organization levels

• Takes initiative and works well under minimal supervision

• Able to work well independently and as a team

• Positive attitude and a genuine passion for the Finance field

• Able to grasp new software easily

• Proven ability to maintain sensitive and highly confidential information

Working conditions:
• Conditions are normal for an office environment

• Hybrid work

As only short-listed candidates will be contacted, we thank you in advance for your interest in EP!