Executive Assistant

This is a Full Time Job

Executive Assistant (Bilingual in English/Spanish)

We are looking for a bilingual (English/Spanish) Executive Assistant to join the team. This is an in-office position.

About the role:
Encore is seeking an Executive assistant to the Executive Vice President/General Manager. This role requires great attention to detail, exceptional organizational skills, the ability to meet critical deadlines, and to juggle priorities in a fast-paced environment. A high level of discretion in handling confidential information, and professionalism in dealing with senior executives is essential. The ideal candidate will also have some background in marketing, most likely as a marketing intern or coordinator at a record label or management company.

Role Responsibilities:
-Day-to-day management of the Executive's schedule
-Interact with executives, artists and managers in a professional manner
-Prepare internal and external presentations, including marketing presentations/decks for artists
-Take and distribute accurate notes in all meetings with the executive
-Manage schedule by planning internal and external meetings, Zoom calls, studio sessions, business travel, and more
-Prepare submission of expense reports on a biweekly basis
-Handle junior level marketing management and direction on smaller scale developing artists

Candidate Qualifications:
-Minimum 1 year experience preferred
-Bilingual in Spanish and English
-Competency using Mac and PC
-Use organizational skills to manage office and time in fast-paced environment
-Excellent written and oral communication skills
-Ability to manage highly confidential information
-Advanced Microsoft Office skills - managing budgets in Excel, creating presentations in PowerPoint, drafting press releases in Word, etc.
-Skilled and experienced with travel logistics
-Highly organized
-Sincere interest in music
-Great communication skills (as the person will be dealing with all levels)
-Extreme discretion with sensitive information
-Willingness to put time in after hours and on weekends as needed

Employee Benefits:
-Competitive Compensation Package including Salary, Benefits and 401k Savings Plan
-Flexible Paid Time Off plus Paid Holidays, 2 week ''Winter Break''
-Wellness Fridays (year-round)
-Medical, Dental and Vision Insurance

Encore Recordings, LLC is an Equal Opportunity Employer

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