Executive Assistant to the President
EMG Promotions
Santa Monica, CAThis was removed by the employer on 12/2/2015 1:20:00 PM PST
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Full Time Job
Entertainment Marketing Group, an exciting boutique company doing business for 20 years executing promotions for major record companies, book publishers, film and television studios, and gaming companies, is seeking a talented individual to join our team as the Executive Assistant to the President. This is an excellent position for an experienced and confident professional with a proven ability to contribute to the operations of an organization.
The ideal candidate is a seasoned professional who has experience interacting with and handling the needs of a senior executive or head of a company. You have the ability to prioritize assignments, work under limited supervision, and take the initiative when necessary. You exercise good judgment and have the ability to adjust and change priorities as needed. You review documents with a fine-toothed comb and proofread effectively and efficiently. You are responsible, organized, and able to maintain a positive, professional demeanor in fast-paced situations. You have a professional phone and written correspondence presence, the ability to work with all types of people, and represent the executive in a professional manner. You thrive in a close-knit office culture.
Looking for someone to start immediately
Key Responsibilities:
- Provide administrative support to busy executive
- Draft, edit, and proofread 100 per cent of executive's correspondence
- Oversee executive's calendar and schedule, including arranging client and team meetings
- Maintain contact list
- Communicate with clients and potential clients via email and phone
- Update computer files/documents as necessary
- Create new computer files/documents as necessary
- Create simple Excel spreadsheets
- Maintain list of and secure attendance for staff via online and/or email registration to industry trade shows
- Compose and copy-edit documents as needed, including meeting agendas, newsletters, annual mailers, and company website components
- Research various topics via Internet and report on findings
- Handle special projects as assigned
Qualifications:
- 5 years of high-level administrative experience, including experience supporting a senior executive
- Superior written and verbal communication skills
- Excellent organizational and general office skills
- Mastery of and proven proficiency with all Microsoft Products -- Outlook, Word, Excel, Powerpoint
- Experience in sales, marketing, public relations, or entertainment is a plus and highly valued
- 60 words per minute typing speed a plus
This position offers:
Salary DOE plus comprehensive benefits and great perks
Casual friendly office atmosphere at great location on Santa Monica's Third Street Promenade
Very agreeable work schedule with overtime rarely requested
Please email resume with a cover letter. Please put Executive Assistant in the email subject line.