Executive Assistant

This is a Full Time Job

The Executive Assistant position is an exciting opportunity for a unique and talented individual who would like to gain exposure to the entertainment space while supporting the General Counsel for Electus. We are looking for an Executive Assistant who can not only provide solid and consistent administrative support but also have the ability to accomplish and respond quickly to tasks and demands. The successful applicant must be highly skilled and confident, detail-oriented, passionate about getting things done and excellent at problem solving.

Responsibilities include:

* Provide all administrative support which involves prioritizing to meet strict deadlines.
* Manage calendars and scheduling of all meetings and conference calls according to levels of importance.
* Oversee arrangements of travel and other accommodations including comprehensive and detailed itineraries.
* Handle heavy volume of incoming and outgoing calls, email, and mail; keep detailed records and logs of calls when needed.
* Be versed in dealing and interacting with high caliber executives and representatives from various industries.
* Act as liaison with all internal and external offices. Greet and retrieve visitors from lobby when necessary.
* Handle any accounts payable involving reconciling, submitting and tracking expense reports.
* Maintain accurate databases electronically to include address books and files.
* Handle all incoming mail and UPS shipments.
* Assist with special projects when needed.

Requirements/Qualifications:

* Must be available to start work in early June 2012 in our West Hollywood office.
* 1 - 2 years administrative assistance experience in a similar environment.
* Strict and continual attention to detail in composing, typing and proofing materials.
* Fluency in Microsoft Office suite (Outlook, Word, PowerPoint, Excel).
* Must possess great interpersonal and communication skills; ability to interact with individuals at all levels of the organization.
* Demonstrated poise, tact, judgment and diplomacy.
* Work in a fast paced environment with demonstrated ability to multi-task and to juggle multiple competing tasks and demands.
* Capacity to handle confidential and sensitive information.