Executive Assistant to the President

This is a Full Time Job

We are seeking a sharp, proactive, and highly organized Executive Assistant to support our President. This role requires someone who can gracefully balance fast-paced scheduling, confidential communications, office oversight, and creative production coordination.
This is not just a support role-it's a heartbeat role. You'll be part of the inner workings of a globally respected creative business.

Responsibilities

Executive Support
Manage complex and ever-changing calendar, including scheduling meetings, calls, travel, and personal commitments
Act as primary gatekeeper and liaison for all internal and external communication on behalf of the President
Draft, format, and send correspondence and presentations as needed
Coordinate speaking engagements, press, and key appearances
Help prep for meetings-pulling decks, research, notes, and key talking points
Maintain confidentiality, discretion, and diplomacy at all times

Office Management Oversight
Oversee the general operations and presentation of the LA office
Coordinate with building management, IT, and vendors to ensure smooth day-to-day function
Maintain supply inventories, liaise with operations, and assist in team-wide communication
Support planning for events, team activities, and company-wide meetings

Treatment and Production coordination
Track incoming treatments and maintain a live production calendar for the President
Liaise with directors, creative teams, and designers to manage treatment deadlines and submissions
Ensure the treatment process is organized, timely, and presented to the highest standard
Help archive materials and maintain digital production files
Supporting freelance production teams on projects as needed

What you bring
3+ years supporting a C-level executive or high-performing creative
A natural ability to multitask, stay calm under pressure, and handle details others miss
Exceptional written and verbal communication skills
A proactive mindset-anticipating needs before they're voiced
Experience managing office operations or team logistics
Knowledge of the advertising or production world is a plus, especially treatment flow and creative processes
Grace, discretion, and a polished demeanor

Tools & Tech
Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Slides)
Comfortable with Slack, Zoom, and Dropbox
Experience with Keynote and PowerPoint
Familiarity with creative or coordination tools such as InDesign, Canva, Notion, Figma, Trello, or Airtable is a plus
Ability to quickly adapt to new platforms and systems as needed
Knowledge of production process from Prep, Production, and Wrap
Understanding of budgeting software, not required but a plus

How We Work
We think big, and execute beautifully. If you're the kind of person who takes pride in precision, solves problems before they arise, and thrives in a creative environment - this could be the role for you.
At Eleanor, we don't just support great work. We build the foundation that makes it possible.