Events Administrative Assistant

This is a Full Time Job

Responsibilities: “What would you say you do here?”
• Manage calendars for a busy employee engagement team (events, communications)
• Print and collate documents
• Reserve conference rooms and schedule meetings
• Coordinate visitor requests
• Prepare expense reports and reconcile invoices and credit card statements
• Take team meeting notes
• Assist in event planning: conduct research, identify trends, and pitch activations to the team
• Facilitate event set-up
• Procure decorations, make playlists and assist in designing fliers, invites and signage
• Track and distribute items for onboarding and recognition programs (new hire orientation, anniversaries, birthdays, etc.)
• Track and administer in-kind donations (swag, gift baskets, etc.)
• Track and report event data
• Assist in distributing swag to employees
• Maintain event supplies, swag reserves and storage areas
• Regularly update both digital and physical internal communication channels
• Assist employees with general inquiries and refer them to appropriate resources as needed
• Serve as an ambassador for the office, the department, and the company

Qualifications

Basic Requirements: “What do I need to have in order to do this job?”
• Demonstrable design skills (proficiency in Photoshop and/or Illustrator is required)
• Exceptional written and verbal communication skills
• Excellent organizational skills, professionalism, follow-through, and pride in work
• Ability to multitask in a fast-paced environment and simultaneously manage multiple priorities
• Proficiency in Google Suite (Gmail, Calendar, Meet, Docs, Slides, Sheets, etc.) and Microsoft O365 Suite (Teams, Word, Excel, PowerPoint, etc.) is required

Desired Characteristics
“What can I offer?”
• A keen interest in planning events to build and maintain company culture
• Background in event planning and/or club involvement
• Previous professional experience in the entertainment industry and an interest in animation

Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week.
Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week.
The Company reserves the right to change in-office requirements at any time.