Artistic Management Coordinator

This is a Full Time Job

“What would you say you do here?”
• Keep up to date on what is happening on the floor: artist aspirations, goals, morale
• Schedule and prep recurring Department Meetings including: agendas and presentation decks; room set up (virtual and in-person); running machine/content as needed; wrangling attendees; taking notes and following up on action items
• Maintain Artist Manager and Department Calendars
• Act as partner for Department, especially Department Chairs, on various global tasks.
• Support Task Forces as needed
• Track Gap tasks, timelines and updates
• Maintain various docs, such as department waterfall, calibration and studio update slides
• Maintain and regularly audit department aliases
• Manage Department morale, including working with artists to develop team building activities and planning and budgeting for various events throughout the year
• Partner with DreamLearning and Training to ensure artistic development goals are met based on overall Department goals
• Ensure new hires are on boarded with assigned mentors, training and seating assignments
• Work with technology on department standard configurations and equipment roll-out
• Attend weekly space planning meetings and work with Artist Manager to coordinate and communicate move requests to both Facilities and the Artists
• Submit requests and track ergo evaluations and special equipment as needed
• Manage Department specific office supplies

Qualifications

“What do I need to have in order to do this job?”
• Proactive and able to work independently
• Great teammate with ability to prioritize multiple projects independently
• Excellent organizational skills and detail oriented
• Ability to complete assignments independently and provide progress updates
• Demonstrates flexibility in the face of change
• Courteous and approachable demeanor with demonstrated willingness to go above and beyond
• Comfortable interacting with employees at all levels of the organization
• Extremely trustworthy and capable of handling confidential documents and information with discretion
• Extensive experience with programs like Microsoft Office & GSuite
• Excellent communication skills
• 2 year minimum of applicable job experience

This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.