Administrative Assistant

This is a Full Time Job

DreamWorks Animation is currently seeking an administrative assistant to support two executives in television development and become a contributing member of the television development team. The person best suited for this role is someone who wants to make a meaningful contribution to the animation industry and help DreamWorks with best in class content. The position will interact with studio departments, talent agencies and management companies, book publishers, and talent.


• Manage calendars and phones for two lively offices. Will entail being able to prioritize projects/meetings and coordinating several calendars beyond your own office. Initiating and following up on meetings with attention to protocol for how to communicate and request time.
• Help manage the schedule and tasks of the two offices, with clear communication to your executives.
• Track and read submissions and writing samples, and offer written thoughts in a timely manner.
• Support and track ongoing efforts to search for great books and other source materials.
• Help, distribute, and manage weekly reading assignments to the team.
• Update and maintain different department status reports/memos.
• Coordinate travel arrangements and process expense reports promptly.
• Maintain and improve systems for multiple administrative processes related to development.
• Assist with documenting the development budget.
• Take notes in meetings and during calls.
• Synthesize information into clear and/or actionable data points/analysis.
• Assist in crafting decks/slideshows for presentations.
• Conduct research as needed to support the development process.
• Serve as an ambassador for the office, the department, and the company.
• Offer critical feedback on creative submissions.
• Assist other departments as needed.

Qualifications

Basic Qualifications
“What do I need to have in order to do this job?”
• Minimum of one year of Industry (preferably animation) or agency experience required.
• Will multitask in a fast-paced environment and simultaneously manage multiple priorities.
• Will be a strategic problem solver, is meticulous, and able to follow through on tasks without consistent prompting.
• Will operates with discretion and interact in a highly professional manner with senior level executives and talent, both in person and virtually.
• Proficiency in Word, Excel, PowerPoint, Google (Gmail, Calendar, Docs, Sheets, etc.) required.
• Hybrid: This position has been designated as hybrid, contributing from the office a minimum of three days per week, and up to five as needed.

Desired Qualifications
“What can I offer?”
• Bachelor’s degree preferred.
• Industry experience (e.g. administrative assistant, internships) preferred.
• Strong organizational skills, professionalism, follow-through, and pride in work.
• Strong interpersonal and communication skills.
• Strong writing skills, especially critical writing.
• Passion for the Animation industry.
• Demonstrated interest in television animation and family programming (specifically) and movies (generally).
• Eagerness to learn about, and contribute to, the script development process.
• Experience with Windows, Mac OS, FileMaker Pro, and Photoshop is a plus.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $47,500 - $60,000

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