Administrative Assistant, Artistic Management

This is a Full Time Job

“What would you say you do here?”
• Provide administrative support to the SVP of Artistic Management through proactively managing Google calendars, scheduling meetings, preparing meeting agendas and materials, and answering phones to prioritize and screen calls.
• Maintain discretion with highly sensitive and confidential materials and information.
• Collaborate closely with DWA Executive offices and Productions to schedule meetings.
• Responsible for preparing, processing and tracking of expense reports and coding purchasing card purchases and invoices.
• Offer general administrative support to the Artist Management team, such as coordinating meeting logistics, planning team celebrations/events, printing materials and ordering supplies.
• Coordinate logistics and invitations for training sessions, off-sites and special events as needed.
• Coordinate and handle goodwill requests/gifts for employees.
• Responsible for generating and updating ad hoc reports as needed.
• Perform other miscellaneous administrative duties and special projects as assigned.

Qualifications

“What do I need to have in order to do this job?”
• 2-3 years of administrative experience.
• High level of proficiency with GMail, Google Calendar, Google Suite & Microsoft Office.
• Anticipate, exercise initiative, troubleshoot and solve problems on the fly with minimal direction.
• Comfortable dealing with high level executives in a professional and confidential manner.
• Great teammate with ability to prioritize multiple projects independently and establish priorities.
• Excellent organizational skills, detail orientation and follow through.
• Demonstrates flexibility in the face of change, projecting a positive demeanor.
• Customer service skills including but not limited to a courteous and pleasant phone/email demeanor and demonstrated willingness to go above and beyond.

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $54,080 - $62,400

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