Tour Operations & Managerial Associate

This is a Full Time Job

This is an in-person position at our downtown Manhattan office in New York City. The purpose of this role is to provide managerial and administrative support to our roster artists and senior management.

Key Responsibilities:
• Build and maintain good relationships with roster artists/clients, providing them with detailed tour itineraries for each engagement and providing a consistent reliable service regarding all travel, rehearsals, accommodations and performance related matters.

• Liaising with presenters/promoters from symphony orchestras, performing arts centers, universities, festivals to volunteer based music associations to ensure that all the details (times, venues etc.) are correct, arranging all artistic support (rehearsal space, page turners, piano tuning, sound check, merchandise sales and similar), and maintaining positive day-to-day contact with the Artists.

• Administer engagement contracts: issuing, editing, tracking engagements contracts pertaining to each engagement, and processing them in conjunction with the Artist Manager.

• Producing and updating press materials for roster artists, including updating/editing biographies, repertoire list, collecting reviews, audio and video clips and social media creation support. Create program pages for artist recitals with appropriate notations and approve Presenters’ final program pages.

• Provide immigration visa, tax waivers services for roster artists, preparing and submitting necessary forms and applications. Create and monitor work permit applications, visas for engagements worldwide as needed.

• Recording all financial information (contracted fees, travel reimbursements, merchandise sales, etc) for each engagement accurately, and processing invoices and other financial documents in conjunction with the accounts department. Liaising with Artists and accountants regarding tax documents, statement questions and ensuring that any fees to be received directly by the Artist have been paid.

• Collaborate with other colleagues in the company, working to provide excellence in service. Assist with ad-hoc project work and carry out any other duties relevant to the post as directed.

The candidate
The ideal candidates should be self-motivated with strong interests in performing arts industry as a career. We are looking for bright, organized, extremely detail-oriented individuals with excellent written and oral communication skills, who possess a positive attitude and the ability to take direction and follow through on multiple projects at once, maintain discretion with confidential information, and serve as a strong representative of the company in person and on the phone. Computer literacy and proficiency are a must.
Special consideration will be given to candidates who have proficient knowledge of classical music repertoire (orchestral, instrumental, operatic and chamber music). The ability to speak or understand foreign languages is a plus.

Please email resumes and a cover letter. No phone calls, please.

Dispeker Artists is an Equal Opportunity Employer.