Executive Assistant

This is a Full Time Job

Member Summary:
Quick Summary (full description below): Disney Entertainment Television is seeking an Executive Assistant in Burbank, CA, to support an SVP with calendar management, meeting coordination, and talent outreach initiatives, requiring strong organizational and communication skills.

Years of Experience Required: 1+ year (12+ Months); Preferred: 2+ years (24+ Months)
Salary: $58,700 - $78,600 per year, with potential bonuses and benefits
Required Experience: Administrative support for executives, proficiency in Microsoft Office, organizational and communication skills, knowledge of casting processes and platforms
Preferred Skills/Experience: Familiarity with IMDB, Scenechronize, CastIt, SAP, and talent management; passion for casting and talent; strong social media knowledge
Workplace Requirements: Location: Burbank, CA; In-office
Education Requirements: Required: Bachelor’s degree or equivalent experience; Preferred: not mentioned
Hard Skills Required: Scheduling, expense tracking (SAP, Concur), editing actor materials (iMovie, Adobe Premiere, Final Cut Pro), database management, casting support
Soft Skills Required: Organizational skills, proactive problem-solving, confidentiality, adaptability, strong communication, ability to multitask under pressure
Benefits: Medical, financial, and other benefits, with potential bonuses and long-term incentives

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Full Posting:
Company: Disney Entertainment Television
Job Title: Executive Assistant
Location: Burbank, CA

Description:
Disney Entertainment Television is seeking an Executive Assistant to support the Senior Vice President (SVP) with scheduling, meeting coordination, and administrative tasks. This role requires a proactive, detail-oriented professional with a passion for casting and talent management.

Key Responsibilities:
• Manage the SVP’s calendar, phones, travel arrangements, and event scheduling.
• Prepare and coordinate internal and external meetings, including casting concept calls, live casting sessions, and department presentations.
• Create and contribute to lists, memos, talent reels, and event coordination on behalf of the SVP.
• Provide audio/visual support for casting purposes, including recording sessions and managing playback and screen-sharing.
• Collaborate with other assistants to ensure casting information is updated in a timely manner.
• Track expense reports, purchasing requests, and departmental supplies using Casual Buyer, Concur, and internal finance systems.
• Assist in talent outreach initiatives such as Actor Workshops and talent searches.
• Maintain databases, distribution lists, and filing systems, ensuring confidentiality.
• Edit and upload actor materials (auditions, demos, etc.) using iMovie, Adobe Premiere, or Final Cut Pro.
• Provide additional support to executives and departments as needed.

Basic Qualifications:
• 1+ year of experience supporting an executive in casting, agency, or a network/studio.
• Proficiency in Microsoft Office, including PowerPoint, Word, Excel, and Outlook.
• Excellent verbal and written communication skills, with attention to detail.
• Knowledge of agencies, networks, and social media platforms.
• Ability to multitask, manage confidential information, and work under pressure.
• Strong pop culture knowledge, including familiarity with celebrities in movies, TV, music, and sports.

Preferred Qualifications:
• 2+ years of related experience.
• Familiarity with SAP, Concur, IMDB, Breakdown Services, Studio System, Scenechronize, and CastIt.
• Experience managing talent and a passion for casting.
• Knowledge of social media platforms.

Education Requirements:
• Bachelor’s degree in a relevant field or equivalent work experience.

Compensation:
The hiring range for this position is $58,700 to $78,600 per year, depending on geographic location, experience, and skills. A bonus and/or long-term incentive units may be included, along with medical, financial, and other benefits.