Executive Assistant, Production

This is a Full Time Job

Executive Assistant, Production (Disney Kids & Family)

Job Summary:

The Executive Assistant will provide high-level administrative support to one or more executives on the film and television team, working closely with production, creative, and finance partners across a broad slate of projects. This role requires a highly organized, proactive, and discreet professional who can manage a fast-paced, dynamic workload while maintaining the confidentiality and attention to detail required in a high-profile entertainment environment. The ideal candidate has prior experience supporting executives in film or television and is comfortable navigating the unique rhythms of development, production, and post-production calendars.

This is an excellent opportunity for someone who thrives in a collaborative, deadline-driven environment and wants to build a career supporting content creation at the highest level.

Responsibilities:
• Manage complex, ever-changing calendars for one or more executives, scheduling and prioritizing meetings, table reads, screenings, production check-ins, and travel across multiple time zones
• Serve as a primary point of contact for internal teams and external partners, including studios, producers, talent representatives, and agencies, exercising sound judgment and discretion at all times
• Coordinate domestic and international travel arrangements, including detailed itineraries, for production-related trips and location visits
• Prepare, proofread, and distribute correspondence, memos, presentations, and other documents on behalf of the executive(s)
• Track and help manage department budgets, expense reports, invoices, and purchase orders in partnership with Production Finance
• Organize and maintain production schedules, script drafts, casting materials, and other time-sensitive documents, ensuring version control and confidentiality
• Coordinate logistics for internal and external meetings, including scripted and unscripted development sessions, greenlight meetings, and pitch meetings
• Anticipate the needs of the executive(s) and proactively solve scheduling conflicts or logistical issues before they arise
• Liaise with other Executive Assistants and support staff across the department and studio to ensure smooth coordination of cross-functional projects
• Handle highly confidential and sensitive information regarding talent, projects, and business matters with the utmost discretion
• Assist with onboarding of new hires, vendors, and consultants, including processing paperwork and coordinating access and equipment
• Provide general administrative support, including expense reconciliation, supply ordering, and file organization
• Support special projects and department initiatives as assigned

Qualifications:
• 3+ years of experience as an Executive Assistant or in a similar administrative support role, ideally within film, television, or broader entertainment/media production
• Familiarity with the development and production process for scripted and/or unscripted film and television content is strongly preferred
• Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines in a fast-paced environment
• Strong written and verbal communication skills, with the ability to interact professionally with executives, talent, and external partners
• High level of discretion, diplomacy, and professionalism when handling confidential information
• Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint); familiarity with Concur or similar expense/travel platforms a plus
• Strong calendar management skills, including experience coordinating across multiple time zones
• Ability to work independently, anticipate needs, and exercise good judgment with minimal supervision
• Flexibility to work occasional evenings or weekends as production schedules require
• Positive, can-do attitude with strong interpersonal skills and the ability to build relationships across all levels of the organization

Required Education
• Bachelor's degree preferred, or equivalent professional experience in lieu of a degree