Executive Assistant, Original Movies

This is a Full Time Job

Executive Assistant, Original Movies (Disney Branded Television)

Job Summary:

Disney Branded Television seeks a qualified candidate for an Executive Assistant position to support 2 Vice Presidents in the Original Movies department. The ideal candidate also has a passion for kids and family entertainment.

Responsibilities:
• Provide comprehensive administrative support to two Vice Presidents, acting as the primary point of contact for scheduling, correspondence, and general administrative tasks
• Manage complex calendars, coordinate meetings across departments, capture efficient meeting minutes, reserve conference rooms, and handle phone communication.
• Organize and book travel arrangements, create detailed itineraries, and ensure timely submission of expense reports
• Work closely with the assistant to SVP to manage departmental admin needs, including purchasing requests for supplies
• Liase with multiple internal stakeholders/teams within DBT
• Update and maintain departmental grids and reports, logging submissions, and tracking project status
• Weekly attendance at staff and department meetings
• Prepare general grids and reports as necessary to report across internal departments as they arise
• Manage script/submission coverage and communication with story analysts internally as well as ensure that submissions are responded to externally in a timely fashion
• Coordinate with Production Finance and Contract Admin on all projects
• Monitor and report on writing steps completed and those still outstanding
• Create decks as needed for internal and external presentations
• Read and watch material and provide feedback as necessary, including but not limited to – coverage on incoming submissions, notes on project scripts and cuts of movies in post-production
• Provide additional support to other executives and department as needed

Basic Qualifications
• 1+ years of previous administrative assistant experience in a high-volume entertainment desk at a talent agency, or a studio, network, or production company
• Must be able to work with minimal supervision
• Forward thinker who will anticipate and get out in front of needs of the executive
• Flexibility to work longer hours with short notice during busy production schedules – may include nights and weekends to prepare for the work week
• Must work well under pressure
• Demonstrated organizational skills
• Superior attention to detail
• Ability to successfully coordinate multiple projects simultaneously
• Excellent communication skills, both written and verbal. Skilled in navigating diverse personalities in the workplace
• Someone with a passion for movies, ideally in the kids and family space
• Working knowledge of Outlook, Word, Excel, PowerPoint, and Canva

Preferred Qualifications
• 2+ years of agency desk experience and/or scripted development experience
• Proficient with Final Draft and Adobe Acrobat Pro, Mac/Keynote presentation skills
• SAP experience

Required Education
• Bachelor's degree or equivalent work experience