Executive Assistant in Casting

This is a Full Time Job

Job Summary:

KEY RESPONSIBILITIES
• Maintain and organize calendar scheduling, phones, and collaborating with senior offices for travel arrangements, tickets, and events for SVP.
• Prepare and schedule for various internal/external meetings such as casting concept calls, live casting sessions, department meetings and presentations.
• Create and contribute on lists, memos, meetings, talent reels, and events on behalf of SVP.
• Aid in audio/visual needs for casting purposes (i.e. recording live sessions, playback and screenshare in meetings).
• Work with other assistants to ensure casting information is updated for SVP in a timely manner.
• Submit and track expense reports and purchasing requests for SVP, departmental supplies, and events through Casual Buyer, Concur, and internal finance.
• Assist in talent outreach initiatives including Actor Workshops and talent searches.
• Provide additional support to other executives and department as needed.
• Develops and maintains databases, distribution lists, mailing lists and filing systems.
• Maintain standards of strict confidentiality with respect to all matters and documents.
• Demonstrate strong communication and time-management skills, able to effectively communicate and manage tasks in a proactive and timely manner.

BASIC QUALIFICATIONS
• 1+ years supporting an executive in an administrative capacity in Casting, agency or a Network/Studio
• Experience building and maintaining filing systems and organizing and maintaining large amounts of data
• Excellent verbal and written communication skills including telephone etiquette
• Demonstrated proficiency with Microsoft Office, PowerPoint, Word, Excel, and Outlook
• Demonstrated organizational, detail-oriented, and proactive problem-solving skills
• Knowledge of agencies, networks, and social media platforms
• Strong pop culture knowledge, including but not limited to celebrities in movies, TV, music, digital and sports
• Willingness to work a flexible schedule to accommodate overtime with short notice
• Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision
• Ability to work well under pressure, successfully coordinate multiple projects, and adaptable to fast paced changes
• Ability to recognize a need and take ownership of its completion
• Demonstrated ability to handle confidential and sensitive information
• Edit and upload actor materials such as auditions, demos, etc via iMovie, Adobe Premiere, Final Cut Pro, Quicktime
• Appreciation for talent and the desire to get to know their work by going to theater, comedy clubs, showcases, etc.
• Demonstrated interest in casting

PREFERRED QUALIFICATIONS
• 2+ years of related experience
• Knowledge of SAP & Concur
• Experience with managing talent
• Passion for casting and talent
• Strong social media knowledge
• Familiarity with IMDB, Breakdown Services, Studio System, Scenechronize, CastIt Systems

EDUCATION
• Bachelors degree in relevant field or equivalent work experience