Executive Assistant - Creative Operations

This is a Full Time Job

Job Summary:

We are looking for an Executive Assistant who is curious about how it all works, energized by scale and complexity, and ready to use this role as a launching pad. If you want to understand how a large creative organization operates from the inside - and you're ready to earn that access by being indispensable - this role is for you.

What You'll Do

Executive Support & Operating Rhythm
• Manage a complex, high-volume calendar; anticipate conflicts, protect prep time, and ensure the SVP is set up for every meeting
• Coordinate travel and logistics; handle expense reporting with accuracy and timeliness
• Draft, proof, and route communications on behalf of the SVP - from org-wide emails to senior executive correspondence
• Manage the flow of information into and out of the office; exercise sound judgment about what needs escalation and what needs to just get handled

Team & Cross-Org Connectivity
• Serve as a connector across a large, distributed team spanning multiple functional disciplines
• Build trusted working relationships with EA counterparts, department leads, and executives across Main Street and the broader Disney enterprise
• Help plan and coordinate all-hands meetings, leadership offsites, and team events - logistics, materials, and run-of-show
• Track action items and decisions coming out of key meetings; follow through to ensure accountability across the org

Business Engagement
• Sit in on relevant meetings, take sharp notes, and synthesize key takeaways for distribution to the right people
• Assist with the preparation of presentations, briefing materials, and decks for senior audiences
• Stay informed on organizational priorities and proactively surface information the SVP needs to know
• Support special projects as they arise - this org moves fast, and opportunities to contribute beyond the job description will come regularly

What We're Looking For

Basic Qualifications
• 4+ years of work experience in a fast-paced, matrixed environment (entertainment, media, tech, or adjacent industries)
• Strong written communication skills - you write clearly, concisely, and calibrate well to audience and context
• Exceptional organizational instincts; you build systems, not just manage tasks
• Sound judgment and discretion; this role handles sensitive and confidential information and operates at the senior executive level
• Comfort with ambiguity; you don't need a perfect playbook to move work forward
• Highly proactive; you anticipate needs and take initiative without waiting for direction
• Proficiency with Google Workspace, Microsoft Office, and calendar and scheduling tools

Preferred Qualifications
• Experience supporting a VP-level or above executive
• Familiarity with creative production, post production, or marketing operations environments
• Curiosity about how large media companies operate - from content strategy to the technical infrastructure behind it
• Undergraduate degree or equivalent experience