Events Coordinator

This is a Full Time Job

Coordinator, Events (Disney Entertainment Television)

Job Summary:

As a Coordinator, Events, you will provide essential administrative and logistical support to the Events team. Based in Burbank, you will assist with day-to-day department operations, scheduling, communication, vendor coordination, and basic event preparation. You will work closely with the SVP of Events and the Events COE team to help keep workflows organized and running smoothly.

In this role, you will be responsible for managing calendars, scheduling meetings, and handling general department inquiries. You will coordinate travel arrangements, support invoice tracking, and assist with purchase orders and expense reports. Additionally, you will prepare meeting agendas, maintain department supplies, and support event logistics. This role is crucial in ensuring the smooth execution of events and requires strong organizational and communication skills.

Responsibilities:
• Manage calendars and schedule meetings for the SVP of Events
• Answer phones, route calls, and handle general department inquiries
• Help coordinate travel arrangements, including itineraries, bookings, and expenses
• Support invoice tracking and processing, including collecting approvals and maintaining accurate records
• Assist with purchase orders, expense reports, and maintaining organized filing systems
• Prepare meeting agendas, take notes, and distribute follow-ups when needed
• Maintain department supplies, shared drives, and organizational tools
• Support distribution of event invitations and communications
• Help prepare event documents such as run-of-show materials, check-in lists, and attendee confirmations
• Assist with basic event logistics such as vendor coordination, gathering quotes, and updating timelines
• Help with shipping of event materials, asset organization, and tracking deliveries
• Support onsite check-in and guest assistance at select events, including occasional evenings or weekends
• Contribute to post-event recaps and help gather content for internal presentations and decks

Basic Qualifications
• Entry-level knowledge of event coordination and logistics
• 2 years of professional experience in coordination or related field
• Curious and willing to learn new processes and systems
• Detail-oriented with strong organizational skills
• Effective communication and collaboration skills
• Ability to work evenings, weekends, and travel as needed

Preferred Qualifications
• Experience in the entertainment industry
• Familiarity with vendor management
• Strong problem-solving skills and ability to adapt to changing circumstances
• Passionate about delivering high-quality event experiences

Required Education
• Bachelor's Degree or equivalent work experience