Contract and Casting Administration Coordinator

This is a Full Time Job

Coordinator, Contract & Casting Administration (Disney Entertainment Television)

Job Summary:

The Contract and Casting Administration Department is seeking a Coordinator-Floater to support the Studios, Shared Services and Casting Administration teams and provide high-level administrative support for three team leaders. The ideal candidate is a highly organized individual who can thrive in a fast-paced environment. Excellent communication skills, outstanding judgment, proactive thinking and the ability to work with a high level of detail, while interfacing with a variety of team members are essential. Strong time management and multi-tasking skills are required. A positive and professional demeanor under pressure are a must. Candidates should be prepared to collaborate across teams and cover additional duties as needed.

Key Responsibilities:
• Organize and maintain schedules, create rosters, and manage calendars for 3 busy Contract and Casting Administration executives
• Manage sensitive matters with a high level of confidentiality and discretion
• Maintain and distribute various charts and reports, including guild mandated memos, option tracking and rights deals
• Manage special administrative projects, including checking for accuracy, scanning and data entry
• Perform a variety of administrative duties and functions to support the team leaders and team members
• Prepare and distribute notices to representatives and for internal distribution
• Update and distribute WGA/DGA/SAG-AFTRA rate charts
• Complete & Return WGA Deal Info requests
• Update and distribute contract admin deck
• Develop proficiency in specialized Casting Administration applications and tools
• Import payroll data from payroll companies into Casting Administration systems
• Assist with preparing Word, Excel and Powerpoint presentations, agendas, reports and special projects as needed
• Oversee general office processes such as ordering supplies as needed

Basic Qualifications
• 2+ years of assistant or administrative experience, preferably in television
• A strong understanding of business administration and contractual processes
• Must be a self-starter with strong attention to detail and the ability to function in a high-paced environment
• Strong interpersonal skills with a professional and collaborative demeanor
• Excellent time management and multi-tasking abilities
• Ability to work autonomously and effectively within a team environment
• Ability to track and organize a large volume of details, data, and tasks
• Strong computer proficiency in Microsoft Office (i.e., Outlook, Word, Excel, PowerPoint). Experience with NetDocs, AirTable, BLAST (Salesforce), SAP Concur and ID preferred