Executive Assistant To President, Business Operations
Disney ABC Television Group
Burbank, CAThis was removed by the employer on 5/18/2018 11:54:00 AM PST
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Full Time Job
Job Summary:
Disney / ABC Television Group is one of today's premier media entertainment companies, combining high-quality content with strategic use of technology to deliver compelling news and entertainment viewing experiences to hundreds of millions of people around the world. Composed of The Walt Disney Company's global entertainment and news television properties, owned television stations, as well as radio and publishing businesses, our Group includes the ABC Television Network, ABC Owned Television Stations Group, ABC Studios, Disney Channels Worldwide, and Freeform, as well as Disney / ABC Domestic Television and Disney Media Distribution. Radio Disney network, Hyperion publishing, and the Company's equity interest in A&E Television Networks round out the Group's portfolio of media businesses. Our employees are leading, creating, and innovating, making bold moves in unexpected directions that redefine not just what a media company does, but what it can do. At Disney / ABC Television Group, you can be part of media's evolution, helping us create what's next.
Responsibilities:
• Provide overall administrative support for a high-level executive including but not limited to phone support, maintaining busy calendar and day-to-day meetings
• Interact with a wide variety of ABC and external contacts on behalf of the President, Business Operations;
• Manage all worldwide travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management
• Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones
• DVD tracking/logging/ Monthly DVD ordering
• Filing, faxing, photocopying, scanning and tracking documents, data entry and word processing
• Aggregate information in excel for reporting
• Prepare confidential memos, correspondence, letters, business updates, meeting notes, PowerPoint presentations, proof correspondence and prepare complex reports
• Coordinate with executives from other studios and/or media companies, representatives of clients (e.g., agents), affiliates, sponsors, executives of ABC, regulators and legislators
• Must uphold and maintain high level of confidentiality
Basic Qualifications:
• Professional, poised, senior-level Executive Assistant with a minimum of 7 years of experience supporting senior executives within large, corporate environments
• Demonstrated ability to handle confidential and sensitive information
• Advanced computer skills in MAC and Microsoft Office products, including PowerPoint, Word, Excel, and Outlook
• Mastery of SAP processing tools, including but not limited to Travel & Entertainment Proxy (T&E), Casual Buyer (Shopping Carts & AP Uploads for P.O.s & invoice processing), Time Processor and Cost Center
• Experience building filing systems and organizing and maintaining large amounts of data
• Highly meticulous, extreme attention to detail, organized, approachable and friendly but assertive
• Excellent verbal and written communication skills including demonstrated telephone etiquette skills
• Ability to assume responsibility, function effectively in a team environment, or independently, with minimal supervision
• Demonstrated, proactive problem-solving skills
• Willingness to work non-standard, flexible work hours and overtime as needed; ability to serve in an ''on-call'' capacity
• Ability to function in a demanding environment with competing and changing priorities
• Demonstrates the ability to assume responsibility without direct supervision
• Increased flexibility and willingness to learn new skills
• Ability to handle multiple concurrent tasks and constant interruptions
• Understand and intuitively anticipate needs and demands for this key executive role
Preferred Qualifications:
• SAP experience
• Agency or Disney work experience a plus
Required Education
• Bachelor's degree, or equivalent work experience
About Disney ABC Television Group:
Disney/ABC Television Group (DATG) redefines the future of media and entertainment. Delivering compelling creative, great storytelling, ground-breaking technology, high-impact marketing and innovative distribution, DATG offers multiple opportunities to build a career that supports entertaining and informing the world. A key unit of The Walt Disney Company, one of the world's most admired vertically integrated media enterprises, DATG includes global live action and animation entertainment, news, owned television stations, and radio. If you've got a passion to join our team of talented professionals we want to hear your story.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with American Broadcasting Companies, Inc., which is part of a business segment we call Disney ABC Television Group.
American Broadcasting Companies, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
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