Executive Assistant
Discovery Communications
Silver Spring, MDThis was removed by the employer on 4/27/2018 6:30:00 AM PST
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Full Time Job
Our Team
Discovery Communications is the world’s #1 pay-TV programmer reaching 2.7 billion subscribers in more than 220 countries and territories. Global Technology & Operations provides technological infrastructure and operations support to ensure audiences can enjoy Discovery's programming around the world and across platforms. Already a leader in the factual and lifestyle genres, Discovery has expanded its core business into new genres: sports, entertainment and kids. Its platforms and product eco-systems are now engaged in terrestrial/free-to-air, OTT products and content development/production companies.
The Way We Work
Discovery continues to grow around the world and across platforms. GT&O is building media technology and systems that meet world class standards for which Discovery is known. Our culture and leadership traits are in evolution as we expand from a traditional linear Pay TV business towards a convergent media and entertainment business that encompasses digital and mobile. Discovery is developing direct-to-consumer relationships, while delivering traditional platforms, with innovative solutions. Discovery is looking to embrace a dynamic and entrepreneurial individual.
The Role
Oversee and manage the office of the CTO, including other key senior management executives within GT&O, include coordination of calendar, travel, meetings and events, staff coordination, and general administrative duties.
Responsibilities
1. Schedule, organize, and coordinate meetings, including travel, transportation and hotel arrangements, coordination, preparation, and distribution of materials, agendas, notes and handouts.
2. Answer telephone, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within the scope of authority.
3. Type and compose memorandums, letters, forms, procedures, meeting notes, as well as other documents and correspondence, as appropriate.
4. Arrange travel itineraries and prepare travel and expense reports.
5. Schedule executive's appointments, maintain and update supervisor's daily calendar.
6. Ensure coordination of quarterly All Hands Meetings for division with all meeting planning logistics included.
7. Plan and coordinate group travel to industry conferences.
8. Function as administrative liaison to departmental staff, other departments, external vendors and consultants.
9. Other duties as assigned.
Requirements
* 5 years’ administrative experience, with at least 2 years of executive administrative experience
* Excellent verbal and written communication skills
* Extremely strong interpersonal, professional, organizational, prioritization and administrative skills are required
* Must be able to proactively address problems, provide solutions, challenge accordingly, drive deadlines, and act as a key contributor to the operations of the division
* Technologically savvy, and proficient in Outlook, Word, Excel, and PowerPoint
* Must have the legal right to work in the United States
Preferred Requirements
* Bachelor's degree preferred