Operations Assistant

This is a Full Time Job

Operations Assistant

Operations Department

Onsite & based in Los Angeles, CA


Who We Are

As the collective voice of more than 19,000 members, the Directors Guild of America (DGA) helps empower directors and their teams to protect and enhance their creative and economic rights and strengthen their ability to develop meaningful, successful careers. Our members work in film, television, commercials, news, sports, and new media.


What You'll Do

The Operations Assistant will be responsible for providing administrative support to the department in the daily operations of the office, theater complex, and Operations department including, but not limited to standard administrative tasks including handling phones, heavy scheduling, correspondence, project/event support, facility support, and overall clerical support. This position is onsite only.


Essential Duties & Responsibilities:

• Ability to multi-task and handle different projects at once.
• Answer main telephones lines, direct callers, respond to voicemails in a timely manner, and place service calls when needed.
• Coordinate and maintain conference rooms, common areas and kitchens. Inspect and ensure that all rooms are clean, stocked with supplies, and ready for continual use. Organize and distribute kitchen supplies. Maintain inventory control and order supplies as needed.
• Oversee maintenance of copiers and organization/stocking of copy rooms.
• Assist in the scheduling of events, project, and Operations staff.
• Project support as assigned.
• Provide event/meeting support including but not limited to setup/load-in, execution, and strike.
• Help coordinate facility maintenance requests and vendor services.
• Support compliance with organizational policies and safety regulations.
• Provide assistance to the Executive in Charge of Physical Operations and the Operations Manager on special projects as assigned.
• Act as a point of contact for staff and visitors with operational questions or requests.
• Other duties as assigned.

What You'll Need:

• Minimum 2-3 years of office and/or administrative experience.
• Excellent verbal and written communication skills.
• Proficient in MS Word and Excel.
• Ability to prioritize tasks within a deadline-drive environment.
• Ability to collaborate inter-departmentally.
• Ability to lift/move boxes up to 50 pounds occasionally.
• Must be able to work overtime and weekends occasionally.
• Reliable transportation


What You'll Get:

• The annual pay for this position is $45,000.
• Company paid Medical, Dental, and Vision for employees and low-cost premium for dependents.
• Pension
• 401(k) and 401(k) matching
• Flexible spending account
• Life insurance
• Generous PTO
• Long Term Disability Insurance
• Long Term Care Insurance
• DGA movie screenings
• EV charging available

The DGA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.