HR Data Specialist

This is a Full Time Job

HR Data Specialist
Human Resources Department
Based in Los Angeles, CA

Who We Are
As the collective voice of more than 19,000 members, the Directors Guild of America (DGA) helps empower directors and their teams to protect and enhance their creative and economic rights and strengthen their ability to develop meaningful, successful careers. Our members work in film, television, commercials, news, sports, and new media.

What You'll Do
The HR Data Specialist will be responsible for maintaining and supporting the human resources information system, ensuring accuracy, and security of all employee data with a focus on time and attendance functions. This role requires technical assistance, ability to troubleshoot issues, and provide support for the department. Additional duties include maintenance of templates, training documents, and data entry while serving as the main point of contact for employees regarding time and attendance questions. Additionally, the person in this role will create and analyze reports. This role is on site only at our Los Angeles headquarters.

Essential Duties and Responsibilities
• Generate and analyze reports
• Review and monitor employee timecards for accuracy and completeness
• Review and process complex employee data transactions
• Maintain compliance with HR, payroll, and state-specific policies
• Communicate effectively with a range of employees and managers to ensure timely submission and approval of timecards
• Collaborate with payroll to resolve any timecard discrepancies and ensure accurate and timely employee pay
• Troubleshoot system access issues, missing records, and data errors in the program
• Maintain confidentiality and uphold data integrity in all time & attendance processes
• Maintain accurate and up-to-date employee data
• Document current processes and identify opportunities for automation and efficiency
• Support general HR duties including onboarding, offboarding, recruitment, employee relations, benefits administration, and maintaining employee records
• Prepare and submit key annual compliance report
• Pull, tailor, and analyze reports on timecards, attendance, time-off requests, meal penalties, new hires, and terminations as required
• Maintain all forms of communication in person, telephone, email, Zoom and direct messaging
• Perform routine and repetitive tasks
• Perform other duties as assigned

What You'll Need
• Ability to adapt effectively to change
• Highly organized, able to work independently and as part of a team
• Ability to organize, prioritize, and coordinate multiple tasks and projects under tight deadlines
• Strong attention to detail and a commitment to data accuracy
• Customer service focus with the ability to handle confidential and sensitive situations with patience and professionalism
• Strong interpersonal skills, demonstrating patience, tact, and the ability to build respectful and collaborative relationships with people from diverse backgrounds
• Excellent written and verbal communication skills

Minimum Qualifications
• 3 years' work experience as a data processor and specialist, preferably in Human Resources
• Associate's degree; Bachelor's degree preferred
• Solid math and computation skills
• Intermediate to strong MS Office skills, including Word and Excel
• ADP Workforce Now knowledge is a must
• Alternative workweek schedule experience a plus

What You'll Get
• Generous Medical, Dental and Vision Insurance
• 401(k) Plan
• Pension Plan
• Flexible Spending Account
• Life Insurance
• Short and Long-Term Disability
• Long-Term Care
• Generous Vacation & Sick Leave
• Company-Paid Holidays
• Designated Parking Spot